Accounts Payable Lead

Loop Neighborhood•Union City, CA

24d•Onsite

About The Position

The Accounts Payable Lead supports Vintners Distributors’ multi-entity accounts payable operations by overseeing daily workflows, guiding AP staff, and ensuring timely and accurate invoice processing. The position is the primary contact for resolving invoice discrepancies, maintaining vendor records, and improving processes and internal controls. It exercises independent judgment when evaluating vendor issues, prioritizing payments, resolving exceptions, negotiating vendor terms, and settling routine disputes. The lead also sets daily priorities, assigns work among AP staff, and makes workflow decisions that are binding on the team. The role is based in person at the company’s corporate headquarters in Union City, California, and reports to the CFO. The position is classified as exempt. The listed salary range is $80,000–$95,000 per year, with an opportunity for a performance-based bonus.

Requirements

At least 5–7 years of experience in accounts payable operations, including informal leadership or lead responsibilities.
Experience supporting or guiding AP staff; formal supervisory experience is not required.
Strong organizational, multitasking, and analytical skills, with exceptional attention to detail.
Excellent interpersonal and communication skills and the ability to collaborate in a fast-paced environment.
Proactive, hands-on, deadline-driven approach and a strong sense of urgency.
Proficiency in Excel and other relevant accounting tools.
Skill communicating with vendors and retail site operations to resolve AP issues.
High professional integrity and an outstanding attendance record.

Nice To Haves

Bachelor’s degree in Accounting preferred.

Responsibilities

Review vendor invoices, employee expense reports, and payments for accuracy, completeness, and timeliness.
Identify, track, and resolve invoice discrepancies with vendors and internal departments; determine appropriate resolutions, negotiate vendor terms, and settle routine disputes.
Maintain organized vendor master records, payment schedules, department touchpoints, and vendor communications.
Coordinate with outsourced vendors and monitor workflow handoffs.
Review AP subledgers for accuracy and timely posting.
Develop and refine AP workflows to improve accuracy and efficiency.
Monitor workflow throughput, bottlenecks, and queue management, escalating issues as needed.
Maintain internal accounting controls for invoice and disbursement processing.
Support the AP close process for each accounting period and enforce cut-off procedures to ensure invoices are posted in the correct period.
Reconcile vendor accounts by verifying monthly statements and related transactions.
Protect company information by maintaining confidentiality and verifying vendor setup details against source documentation.
Guide and support AP staff, answer questions, resolve issues, set daily priorities, assign work, and make binding team workflow decisions.