Accounts Payable Intern

MARTINS FAMOUS PASTRY SHOPPE•Chambersburg, PA

13h

About The Position

Provides clerical support to pay the organization’s obligations and maintain accurate accounts payable records. The role matches, scans, and enters invoices; checks invoices for accuracy, completeness, coding, pricing, approvals, and sales and use tax; sorts invoices; prepares payment checks; processes invoices; maintains tractor-trailer mileage and vendor records; distributes mail for approval; answers vendor inquiries; audits expense reports; and assists the accounts payable supervisor with special projects. The position has no supervisory responsibilities. The employee must comply with applicable federal, state, and company policies and procedures and maintain financial security by following internal accounting controls. The role requires a high school diploma or GED and current enrollment at an accredited institution pursuing a degree in Accounting or Finance. Candidates should be able to understand simple written instructions and correspondence, write simple correspondence, communicate effectively in one-on-one and small-group settings, perform basic calculations, and use common-sense reasoning to address standardized situations. Microsoft Excel, Microsoft Word, and Oracle database knowledge are required. The employee regularly sits and lifts or moves up to 10 pounds, frequently talks or hears, occasionally stands and walks, and occasionally lifts or moves up to 40 pounds. The work environment is usually moderately noisy. Reasonable accommodations may be made for individuals with disabilities to perform the essential functions.

Requirements

High school diploma or GED.
Currently attending an accredited institution and pursuing a degree in Accounting or Finance.
Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence and present information effectively in one-on-one and small-group situations.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
Ability to apply common-sense understanding to instructions and handle problems involving several concrete variables in standardized situations.
Knowledge of Microsoft Excel and Microsoft Word.
Knowledge of Oracle database.
Regularly sit and lift or move up to 10 pounds; occasionally stand and walk and lift or move up to 40 pounds.

Responsibilities

Match, scan, and enter invoices into the accounts payable system.
Verify invoices are accurate and complete, including coding, pricing, approvals, and sales and use tax.
Sort invoices according to due date and type.
Verify invoices have proper approval before submitting them for payment.
Prepare accounts payable checks.
Maintain tractor-trailer mileage records.
Distribute U.S. Postal mail to appropriate people for approval and other purposes.
Answer vendor inquiries.
Assist with maintaining vendor records.
Prepare and process invoices for payment.
Assist the accounts payable supervisor and work on special projects as necessary.
Comply with federal, state, and company policies, procedures, and regulations.
Follow internal accounting controls to maintain financial security.
Audit and verify expense reports.