Accounts Payable Financial Analyst

University of Virginia

7d•$55,000•Hybrid

About The Position

The Accounts Payable Analyst is vital in processing invoices, managing supplier accounts, and ensuring timely and compliant payment settlements. The ideal candidate should excel in critical analysis to address the root causes of issues, collaborate effectively with stakeholders, handle multiple tasks concurrently with organization and prioritization skills, articulate trends and improvement suggestions, possess the ability to adapt to changing environments, focus on the needs of the business, and have strong verbal and written communication skills, with a highly responsive and service-oriented attitude. This position involves partially independent work with goals set in coordination with a supervisor and aligns with the University's hybrid work model.

Requirements

Bachelor's degree required or relevant experience.
At least three years of relevant experience is required.
Intermediate to advanced skills with Microsoft Excel and Microsoft Visio or similar process mapping tools are required.

Responsibilities

Runs monitoring & oversight reports to track performance – quality, accuracy, and timeliness – of delivering payables processes.
Uses monitoring reports to resolve active issues, expedite the processing or handling of transactions, and ensure early pay discounts are achieved.
Identifies recurring issues with OCR invoicing formatting or performance and partners with the business solutions team to resolve and decrease the number of invoices flagged for error incorrectly.
Identifies recurring issues with supplier registration system and partners with business solutions team to fix them to reduce registration errors and bank file transmission issues.
Manages escalated financial system issues, identifying operational workarounds to processing transactions and documenting potential system changes required in the long term.
Works with business solutions and financial systems teams to identify financial system improvements.
Serves as business point of contact for requirements discussion, testing, validation, and implementation.
Trains Payables team on newly implemented changes to the financial system, procure-to-pay/OCR system, and supplier registration systems.
Works with the reporting team to identify and update reports that help provide operational and strategic oversight of the Payables function.
Identifies process improvements within Payables and works with the Director of Financial Disbursements to design, implement, and train staff to adopt those processes.
Identify and implement opportunities for improving team interactions via Salesforce.
Identifies new payment methodologies to implement, including but not limited to clinical research participant payments, digital disbursements, and audit tools that monitor for the risk of duplicate payment and procurement card fraud.
Performs all payables processes, including invoice processing, payment processing, 1099 management, bank file oversight and management, positive pay verification, wire and returned check processing, and supplier management.
Provides backup coverage for any primary payables staff members, able to plug any operational gap at any given time.
Supports suppliers, payees, procurement, payables, and departments in resolving issues associated with payables processes.
Works with stakeholders and clients to understand and investigate feedback on the service/function/product provided and to understand the organization's needs.
Establishes strong relationships with banks, third-party platforms, and business solutions teams to resolve issues and offer working solutions to clients' needs.