Accounts Payable Coordinator
About The Position
The Accounts Payable Coordinator is responsible for the accurate and timely processing of accounts payable transactions and related accounting support functions. This role manages full-cycle accounts payable processing, including invoice review and coding, vendor maintenance, payment processing, reconciliations, and expense reimbursements. The position works closely with vendors and internal departments to resolve discrepancies, maintain accurate records, and support month-end close activities. The Accounts Payable Clerk must be highly organized, detail-oriented, and capable of managing high-volume invoice processing in a fast-paced environment while ensuring compliance with company policies and accounting procedures.
Requirements
- Minimum 4+ years of accounts payable or general accounting experience.
- Experience with full-cycle accounts payable processing in a high-volume environment.
- Experience with domestic and international invoice processing and vendor management.
- Experience with 2-way and 3-way matching, including inventory-related matching processes.
- Knowledge of GL coding, reconciliations, and accounts payable best practices.
- Strong proficiency in Microsoft Excel and Adobe Acrobat.
- Strong attention to detail, organization, and time management skills.
- Ability to communicate professionally and effectively with vendors and internal teams.
Nice To Haves
- Experience using NetSuite (or similar ERP/accounting) systems.
Responsibilities
- Perform full-cycle accounts payable processing, including high-volume invoice entry and payment processing.
- Review, verify, and process domestic and international invoices in an accurate and timely manner.
- Perform 2-way and 3-way matching of invoices, purchase orders, and receipts for vendor inventory invoice transactions.
- Ensure proper GL coding and supporting documentation for all transactions.
- Process weekly AP ACH payment runs and wire transfers.
- Identify and track invoices relating to numerous bank auto-debits.
- Assist with inventory-related invoice matching and discrepancy resolution.
- Light Accounts Receivable payment application.
- Daily NetSuite Bankfeeds import matching and coding.
- Set up and maintain vendor accounts, including W-9 documentation and related records.
- Contact all new vendors to verbally confirm banking information.
- Communicate with vendors and cross departmental departments regarding payment status, discrepancies, and invoice issues.
- Research and resolve invoice discrepancies, pricing variances, and vendor statement issues in a timely manner.
- Perform vendor statement reconciliations.
- Assist with month-end close activities and accrual support.
- Maintain and organize accounting records, digital invoices, digital vendor directories, and related payment documentation.
- Review and process employee expense reports and reimbursements in accordance with company policies.
- Support accounting and finance projects, reporting requests, and other administrative duties as assigned.
Benefits
- Medical, dental, and vision insurance
- Flex Spending Accounts
- Transportation Management Accounts
- Life and Long-term disability insurance
- Paid vacation, personal days, and sick time
- Guardian ancillary plans
- Employee Assistance Program (EAP)
- 401(k) with company match
- Annual cost-of-living increases
- End-of-year bonus opportunities
- Generous employee discounts
- Bi-annual product credits
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
