Accounts Payable Coordinator

YMCA Of Greater Seattle•Seattle, WA

10d•Onsite

About The Position

The Accounts Payable (AP) Coordinator general tasks include processing invoices and vendor data to prepare for the weekly check run, providing customer support with questions concerning invoices, processing employee expense reimbursements, report distribution, manual check creation, and support of employee purchase cards.

Requirements

Two to three years of related accounts payable experience.
Superior customer service with strong written and verbal communication skills.
Intermediate MS Excel skills.
Ability to exercise discretion.
Ability to manage and prioritize multiple tasks.
Strong work ethic and team player.

Nice To Haves

Prefer knowledge of and previous experience with, diverse populations.
If applicable, other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered.
Bachelor’s degree in accounting, business or related field preferred.
Prefer knowledge of and previous experience with, diverse populations (language, culture, race, physical ability, sexual orientation, etc.). Ability to speak any language in addition to English may be helpful.

Responsibilities

Maintain vendor files, payments, and documentation thoroughly and accurately in accordance with YMCA company policy and accepted accounting principles.
First line responder with centralized payable help desk support for the YMCA. Answers telephone, email and in person questions concerning proper invoice practices, employee expense reimbursements and purchase card questions, and general payable related questions.
Receive and sort mail for the AP team both postal, branch courier, and electronic. Sort invoices by payment terms and validate vendor in the accounting software system.
Review and analyze all invoices, expense reports, purchase card data and check requests for proper approval, cost center, and general ledger account line coding.
Enter and scan invoices and check requests into the accounting software system in batches. Stage batches for secondary review.
Assists AP Administrator with weekly check run and generation of checks and EFT’s.
Distribute and mail checks weekly, matching proper remittances.
Processes, audits, and enters all employee expense reports into the accounting software.
Reconcile and review monthly vendor statements, research and resolve discrepancies. Respond to vendor inquiries, including resolution of past due notices.
Assists AP Administrator with audit and review of the purchase card data each month.
Coordinates, schedules and serves as point for the Association weekly branch courier service.
Serve as full back up to Accounts Payable Administrator.
Participates as team member to ensure success of software system upgrades. Ensures compliance with Association accounts payable practices.
Assist with month end and year end closings.
Assist with external financial and agency audits.
Other duties as assigned.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
All employees and volunteers are responsible for adhering to abuse prevention policies, maintaining appropriate boundaries, completing required training, reporting suspicious or inappropriate behavior, and complying with mandated reporting requirements.
Responsible for ensuring staff are properly screened, trained, supervised and held accountable to the organization’s abuse risk management standards.