Accounts Payable Coordinator

The Hilldrup Companies•Stafford, VA

8d•Onsite

About The Position

This role manages processing, coordinating, and reconciling invoices for multiple branches, ensuring timely payments and discount opportunities. This role also, resolves discrepancies, and maintains accurate payable balances. Handles vendor communication, processes weekly payments, and reconciles monthly statements.

Requirements

Customer Focused
Collaborative
Communicative
Resilient
Strive for inclusion of others
Microsoft Excel
Detail oriented
Organized

Nice To Haves

2-year college degree preferred or equivalent work experience

Responsibilities

Managing accounts payable by processing invoices for multiple branches and reconciling purchase orders.
Ensuring all incoming invoices are valid, accurately charged to the correct branch, and paid on time to avoid late fees while maximizing discount opportunities.
Ensuring weekly accounts payable checks are processed.
Resolving any discrepancies with purchase orders, invoices, or payments promptly.
Frequent communication with vendors and internal personnel is essential to maintain accurate balances on payable accounts and ensure smooth payment processes.
Additional accounting duties and other tasks may be assigned as needed to support the finance team and maintain efficient operations.
Schedule, prepare, and process accounts payable checks weekly.
Ensure timely payments to avoid late fees and apply all applicable discounts.
Resolve discrepancies related to purchase orders, invoices, or payments.
Ensure credit is received for outstanding memos and issue stop-payments as needed.
Maintain accurate balances on payable accounts through monthly vendor statement reconciliation.