Accounts Payable Coordinator

DFW International Airport•Grapevine, TX

3d•Onsite

About The Position

Under general supervision, performs a variety of complex clerical accounting work in assigned area. Exercises initiative, judgement, and discretion in the resolution of accounting problems within the constraints of accepted accounting principles and Board policies and procedures. New assignments and changes in policies and procedures are normally carried out with minimum supervision, although advice and assistance are available as needed.

Requirements

Completion of high school curriculum or equivalent.
Completion of college-level accounting course work.
Three (3) years of responsible clerical accounting or bookkeeping experience.
Any equivalent combination of education and/or experience may be substituted for the above.
Knowledge of clerical accounting, terminology, and practices.
Knowledge of the laws, regulations, policies, and procedures relating to area of responsibility.
Knowledge of modern office procedure and practice.
Skill in typing at a speed of 30 words per minute with accuracy.
Skill in the operation of a 10-key computer keypad by touch.
Skill in the operation of a 10-key calculator by touch.
Ability to perform complex numerical detail work with speed and accuracy.
Ability to operate a computer terminal to input, retrieve, change, and update data and to produce reports specific to areas of responsibility.
Ability to understand and follow complex oral and written instructions involving technical accounting terminology.
Ability to prepare and maintain financial and other records in a systematic and orderly manner.
Ability to compose reports and correspondence using good business vocabulary and proper grammar and construction.
Ability to establish and maintain harmonious and effective internal and external working relationships.

Responsibilities

Leads or participates in maintaining and updating reference material.
Leads or participates in the development of procedures and forms.
Leads or participates in the preparation of a variety of statistical reports and surveys such as account balance or activity reports.
Leads or participates in the development, implementation and maintenance of records and documentation program.
Reviews, verifies outstanding invoices from various sources such as ISQ, RP, and Oracle Payable Systems.
Verifies and balances accounts; prepares journal entries; posts, compiles, tabulates and compares financial data.
Maintains ongoing communication relating to accounts payables with airport vendors and internal customers by telephone, email and meetings.
Acts as liaison between vendors and appropriate Board department in the resolution of payable problems: executes appropriate action on past-due invoices.
Researches payable questions for both internal and external customers; takes appropriate action when needed.
Supports all areas of accounts payable regarding the resolution of vendor’s accounts relating to outstanding invoices.
Enters and maintains statistical information into the accounts payable system.
Records, verifies and maintain 1099 related information.
Communicate with vendors by telephone and emails on any unresolved 1099 issues.
Review, records, and verifies annual 1099 filing with Internal Revenue Services.
Records, verifies and maintains vendor maintenance system and communicates with all necessary parties to resolve vendor maintenance issues.
Records and verifies Travel Expense reports.
Serves as a subject matter expert on the travel expense policy and processing of travel expense reports.
Ensures that bank information, such as ACH and Wire Transfers, are reflected in the accounts payable vendor maintenance system.
Ensures that internal and external customers are following the Board Policy and Procedures regarding vendors and payments.
All duties on an, as needed, basis to facilitate accurate and timely actions in conjunction with the accounts payable section, to ensure both the Airport’s and customers’ goals are met.