Accounts Payable Coordinator

New England Donor Services•Waltham, MA

1d•$30 - $32•Onsite

About The Position

The Finance Coordinator is responsible for processing of general accounts payable and coordinating the check runs. Additional responsibilities include responding to vendor inquiries, preparing deposits, and posting cash receipts in Great Plains. FOCUS AREAS/ESSENTIAL JOB FUNCTIONS: Reviews coding and enters general accounts payable invoices into Accounts Payable module in Great Plains for payment. Communicates by email and phone to clarify and/or resolve billing issues related to vendors. Coordinates weekly accounts payable check runs including matching and collating invoices and checks for signature by SVP and CFO or another signer. Mails out all checks. Reconciles monthly credit card statements. Makes daily deposits on all bank accounts. Posts cash receipts in Accounts Receivable module in Great Plains. Provides back-up for other finance functions as requested. Follows assigned work schedule which may vary based on the needs of the organization. Participates in projects and initiatives. Attends department meetings, company-wide staff meetings and trainings. Performs other tasks and projects as requested by the Director of Finance and the SVP and CFO

Requirements

Ability to collect, analyze, and present data to identify patterns, trends, and relationships among variables.
Proficiency in Microsoft Office suite, Learning Management Systems, Great Plains as well as ability to navigate internet.
Strong interpersonal, written and verbal communication skills.
Ability to critically think, problem solve, and work productively both independently and as a team participant.
Skilled in active listening and proven ability to handle sensitive and confidential information.
Is a self-starter. Seeks solutions and makes practical suggestions. Finds new and better ways to perform job and functions. Displays ingenuity in anticipating and meeting unexpected situations.
Is able to successfully prioritize when faced with demands, requests and deadlines. Effectively handles competing priorities. Is able to distinguish between the crucial and trivial. Sees the big picture. Keeps situations in proper perspective.
Ability to handle highly confidential information in a professional manner. High level of judgment and discretion.
Ability to prioritize and manage multiple priorities in a fast-paced environment.
Ability to analyze highly complex situations with multiple variables and make sound recommendations.
Bachelor’s degree in business/accounting preferred.
General business experience, preferably in a healthcare field, including work with accounts payable function.
2-4 years’ experience preferred in a healthcare or related field.
Previous accounts payable experience at comparable size organization preferred.

Responsibilities

Reviews coding and enters general accounts payable invoices into Accounts Payable module in Great Plains for payment.
Communicates by email and phone to clarify and/or resolve billing issues related to vendors.
Coordinates weekly accounts payable check runs including matching and collating invoices and checks for signature by SVP and CFO or another signer.
Mails out all checks.
Reconciles monthly credit card statements.
Makes daily deposits on all bank accounts.
Posts cash receipts in Accounts Receivable module in Great Plains.
Provides back-up for other finance functions as requested.
Follows assigned work schedule which may vary based on the needs of the organization.
Participates in projects and initiatives.
Attends department meetings, company-wide staff meetings and trainings.
Performs other tasks and projects as requested by the Director of Finance and the SVP and CFO

Benefits

Generous paid time-off program
Health, Dental, Vision, and Mental Health insurance coverage
2x Annual Salary Life Insurance
Fertility Benefits
Flex Spending Account Options
403(b) Retirement Plan with Organizational Contributions
Tuition Reimbursement
Employee Assistance Program (EAP)
Pet Insurance
Working Advantage discounts Program
Personal career and skill development opportunities
Corporate sponsored events like the annual Blue & Green Walk, Community Volunteering opportunities, Organization-wide team-building outings, and more!