Accounts Payable Coordinator - Byron Center, MI

Martin Transportation Systems•Byron Center, MI

About The Position

Martin Transportation Systems (MTS) is seeking an organized, detail-focused Accounts Payable Coordinator to support accurate invoice processing, vendor payments, account reconciliation, reporting, and compliance. The role connects vendors with internal teams and requires ownership of recurring deadlines, professional service, and interest in improving work processes. The coordinator manages core accounts payable activity from invoice receipt through payment and record retention. Responsibilities include processing invoices, completing weekly payment runs, maintaining vendor accounts and documentation, resolving vendor inquiries and discrepancies, and supporting reporting, compliance, audits, and process improvement. MTS is a family-owned and operated logistics and trucking company founded in 1978. It serves customers through dedicated, just-in-time transportation and states that employees are at the heart of the company and are treated with respect and dignity. MTS is an Equal Opportunity Employer and provides reasonable accommodations during the hiring process.

Requirements

Education in Finance, Accounting, Business, or a related field is preferred; equivalent experience will be considered.
Two or more years of accounts payable or related accounting experience is preferred.
Excellent organization, time management, communication, and follow-through.
Strong attention to detail and a high degree of accuracy.
Ability to manage multiple priorities and recurring deadlines with adaptability and ownership.
Proficiency with Microsoft Excel, Word, and Outlook.

Nice To Haves

Experience with Microsoft Dynamics GP (Great Plains) is preferred.
Experience with electronic accounts payable systems, vendor reconciliations, 1099s, sales tax reporting, or accounts payable audits is an asset.

Responsibilities

Verify, enter, code, and process invoices accurately and on time.
Monitor the accounts payable email inbox and process invoices and supporting documentation.
Maintain organized paid and unpaid invoice records and complete payment documentation.
Complete weekly payment runs.
Monitor accounts payable reports and aging, researching and resolving outstanding or unusual items.
Assist with vendor reconciliations, discrepancies, credits, refunds, and payment issues.
Set up new vendors and maintain account information, including addresses, contacts, W-9s, and payment details.
Respond professionally and promptly to vendor questions about invoices, payments, and account balances.
Obtain, verify, and update vendor information and build working relationships with vendors and internal departments.
Maintain W-9 documentation and assist with annual 1099 preparation and filing.
Assist with sales tax reporting, accounts payable audits, month-end activities, financial reporting support, and audit requests.
Maintain accounts payable records in accordance with applicable IRS recordkeeping and company retention guidelines, including year-end backup rotation.
Support electronic payment processing and identify ways to improve accounts payable efficiency and accuracy.
Contribute to process documentation, system enhancements, special projects, and other Accounting and Finance initiatives.