Accounts Payable Coordinator

Holy Family University • Philadelphia, PA

7d • Onsite

About The Position

The Accounts Payable Coordinator is responsible for processing and controls around the authorization, accurate and timely processing of obligations and expenditures of the University. The employee in this position must understand and embrace the mission of Catholic higher education and must commit to the mission, goals and objectives of Holy Family University in word and deed.

Requirements

• High school diploma required.
• Qualified candidates will possess a minimum of 5 years of experience in Account Payable and Customer Service and must be proficient in data entry.
• Strong attention to accuracy and detail are a must.
• Knowledge of and ability to follow university policies and procedures.
• Ability to establish and maintain effective working relationships with the campus community.

Nice To Haves

• Employees are expected to accomplish assigned duties in an efficient, effective and competent manner and to strive for improvement and excellence in all work performed.
• Employees must understand the mission and demonstrate the core values of the University.
• Additionally, demonstrate the ability to work with diverse personalities, and harmoniously with students, faculty and staff, and the public.
• Employees are expected to follow and abide by all University policies, rules, regulations and guidelines.

Responsibilities

• Review for completeness and process Financial Obligation Forms (invoices, expense reports and other documents) after appropriate approvals have been obtained.
• Processing Expense and Cost transactions in Colleague AP and encumbrance modules.
• Process various types of payments which include: A/P checks, ACH, and credit card and student refunds.
• Process expenses and audit verification for P-Card transaction per policy for P-Card holder.
• Maintain and update accounts payable files including invoices, payment information, W-9’s and Vendor Certificates of Insurance.
• Research and respond to all accounts payable inquiries in a prompt and courteous manner.
• Assist with month-end closing procedures.
• Operate standard office equipment to include: calculator computer and printer facsimile machine multiline telephone photocopy machine check printer and check sealer
• Demonstrated growth in capabilities using the Colleague financial systems
• Proficiency and growth in the use of Microsoft Office Products
• Daily, weekly and monthly operational reporting for department Operations

Benefits

• medical
• prescription
• dental
• vision
• Commuter Benefits: Transit and park benefits through pre-tax payroll deductions
• Half-Day Fridays: Enjoy half day Fridays in the summer
• 403(b) Retirement: Discretionary match up to 5%; vested immediately
• Time Off: 12 Paid Holidays, Vacation, Personal, Sick Days and a week off for Winter Break
• Tuition Benefits: Employees or dependents pursuing a first Undergraduate Degree receive 100% tuition remission; employees pursuing a first Master’s or Doctoral degree, receive 100% tuition remission; eligible dependents pursuing a first Master’s or Doctoral degree, receive 50% tuition discount.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED