Accounts Payable Coordinator

Global Medical Response•Greenwood Village, CO

13h•Hybrid

About The Position

We are seeking a detail-oriented and highly accountable Vendor Maintenance Coordinator to support enterprise-level vendor master data and compliance operations. This role is responsible for the creation, validation, and ongoing maintenance of vendor records across a large, complex vendor population. This position plays a critical role in protecting the organization from fraud and compliance risk by ensuring all vendor data is accurate, validated, and maintained in accordance with IRS regulations and company policies. The ideal candidate demonstrates strong ownership, operates independently, and ensures all vendor records meet audit-ready standards.

Requirements

High School Diploma or equivalent
Minimum of 2 years’ experience in a high-volume accounts payable or vendor maintenance environment
Working knowledge of IRS W-9, W-8, and 1099 reporting requirements
Strong attention to detail and ability to manage multiple priorities in a fast-paced environment

Nice To Haves

Experience working in a large-scale vendor database environment (10,000+ vendors)
Experience with Oracle or similar ERP systems
Exposure to audit support, compliance processes, or data governance control

Responsibilities

Create, maintain, and validate vendor records within the accounts payable system, ensuring accuracy, completeness, and compliance with internal policies and IRS requirements
Perform validation of vendor tax documentation, including W-9 and W-8 forms, ensuring compliance with IRS TIN matching and reporting requirements
Investigate and resolve discrepancies between vendor-submitted information and IRS records, including Tax ID and legal name mismatches
Maintain audit logs, tracking tools, and documentation to support compliance, reporting, and audit readiness
Perform daily review and quality control of vendor setups and updates to ensure data integrity
Proactively identify errors or inconsistencies in vendor data and resolve issues within defined timelines to minimize operational risk
Manage vendor and internal inquiries related to vendor setup, status, and verification processes, ensuring timely and professional resolution
Process vendor onboarding requests and supporting documentation through designated intake systems and workflows
Update vendor records in ERP systems upon receipt of proper approvals and documentation
Monitor and maintain vendor activity, including inactivation and periodic review of inactive vendor records
Support month-end close by ensuring vendor-related issues, rejections, and outstanding requests are resolved timely
Enforce vendor maintenance policies and educate internal and external stakeholders on compliance requirements
Collaborate cross-functionally with AP, Procurement, and Customer Service to resolve vendor data issues and improve processes
Adherence to and compliance with information systems security is everyone’s responsibility. It is the responsibility of every computer user to: Know and follow Information Systems security policies and procedures. Attend Information Systems security training, when offered. Report information systems security problems.