Accounts Payable Coordinator

Brookfield Properties•San Ramon, CA

5d•Onsite

About The Position

The Accounts Payable Coordinator is responsible for the accurate and timely processing of accounts payable transactions for the responsible Division, in accordance with corporate’s accounting policies and procedures. This includes receiving, matching, and inputting all payables and where applicable, processing payments of all invoices.

Requirements

Minimum of 5 years experience in accounts payable and has initiative along with a propensity to learn and improve.
Must be proficient with computerized systems including Microsoft Office applications.
Very good time management skills.
Proven ability to process a large volume of weekly payables.
Effective organizational, analytical, and problem-solving skills.
Must be detail oriented.
Communicate clearly and professionally both verbally and in writing.

Responsibilities

Ensuring PO’s are imported daily/weekly via Express PO.
Matching invoices with purchase orders.
Inputting invoices into the accounting system and preparing weekly cheque and EFT runs.
Reviewing transactions for proper authorization, and accurately input key information pertaining to invoices into the accounting system.
Maintaining accounts payable database, filling and maintaining all accounting documents, verification of vendor statements.
Generating accounts payable reports as requested in assistance with month end close.
Researching and responding to both internal and external customer requests, such as answering and dealing with all trade inquiries.
Preparing new vendor requests as needed.
Monitoring compliance with SADP.
Processing lien waivers where applicable.
Provide information within the department and interdepartmentally to review the operating and financial reporting of the Division.
Prepare / review hold lists
Monitoring trade insurance certificates
Prepare and provide analysis for ad hoc reporting as requested
Attend various department and interdepartmental meetings to obtain information for reporting and to provide information to other departments
Review of the AP aging report and vendor reconciliations and suggest corrective actions
Support the routine cash flow and AP accrual forecast activities by offering weekly and monthly expenditure estimates.
Engages in department and division-relevant projects on an as-needed basis. These projects may extend to other departments or within the Accounting group.
Establish and maintain effective relationships with the accounting department, other divisions, and across the organization to deliver quality results efficiently.
Collaborates closely with the accounting and finance team in preparing working papers for quarterly and annual audits, as required.