H6320 AP COORDINATOR

Inn of the Mountain Gods Resort and Casino•Mescalero, NM

43d•Onsite

About The Position

Complies and maintains vendor files records, processes payments for operating invoices, check requests, team member expense reports, casual labor/subcontractor work, and fixed asset purchases. Assists with month-end close, accruals, and records monthly bank withdrawals for the ACH gas account.

Requirements

Meets IMGR&C Values (Accountability, Productivity, Acceptance, Communication, Hospitality, and Enthusiasm).
Approaches all activities with enthusiasm and encourages enthusiasm from others.
Chooses a positive approach in all situations.
Treats others with respect in all situations.
Works in collaboration with other Team Members to achieve event goals, exemplifies teamwork.
Associated Degree (AA) from college or university, or five years job-related experience in Accounts Payable.
Must have a financial background and proven ability to coordinate business activities.
Must display at all times Hospitality Behaviors.
Must have excellent computer skills working with Microsoft Word, Excel and Power Point.
Ability to make efficient use of Microsoft Outlook and Internet Explorer.
Must possess strong organizational and excellent oral/written communication skills.

Nice To Haves

Can explain and demonstrate Hospitality Behaviors and Performance Standards.
Understands where to get the information needed to complete tasks to standard.
Can explain and demonstrate technical skills used to complete tasks to standard.
Can explain or demonstrate the behavioral values or standards needed to complete tasks to standard.
Understands how to take ownership of problems and solve them when solutions may not be available.
Can explain how to request help from others when needed to complete task or goal.
Has complete knowledge and can tell others of IMGR&C products and services.
Provide guests with directions or other venue information. Act upon all comments/complaints in a prompt, professional and friendly manner.
Performance meets expected end results and standards in Key Responsibilities and those listed on technical / operational SOP’s and task lists.
Responds to obstacles; finds new ways to reach desired end results.
In absence of guidance, acts and takes charge to respond to guest or internal customer needs.
Responds to change by quickly applying talent and skills in a positive way to succeed.
Supports achievement of Quality Goal; “Do it right the first time.”
Acts to protect and preserve property of IMGR&C. All areas, equipment and furnishings are kept exceptionally neat, clean and in good repair.
Makes suggestions to improve performance.
Behavior meets IMGR&C standards (Mission, Values, Hospitality Behaviors, Customer Recovery Skills).
Serves others.
Identifies and can communicate needs of guests and others.
Takes quick action to serve others in a way that meets/exceeds their needs.
Identifies ways to improve individual or team’s service to others.
Provides service outside job responsibilities if needed to help resort succeed.
Takes ownership of guest problem(s) until it is solved.
Meets IMGR&C Appearance standards.
Professionally supports IMGR&C reputation and image in all situations, on and off property.
Meets IMG&C policy for attendance.
Informs supervisor of future absence as far in advance as possible.
Required to work all Marketing Special Events and Concerts.
Provides information others need to succeed, in time for them to use it.
Shares with next shift the information needed for them to succeed.
Listens to others without interruption; acts on their feedback when possible.
Asks questions to better understand expectations of others.
Reports all guest complaints and compliments to Supervisor or Manager.
Reports all situations to Supervisor or Manager where resort grounds or equipment do not meet IMGR&C standards.
Puts Success of team ahead of personal success.
Helps other team members succeed without being asked.
Takes action to resolve conflict between individuals.
Helps other departments achieve success.
Reports ideas to increase team success and guest satisfaction to Supervisor or Manager.
Does whatever is necessary to help department and resort success.
Contributes ideas that support progress and success at shift, team and departmental meetings.

Responsibilities

Gathers invoices daily and matches them with Purchase Orders in Food-Trak. Searches for matching Purchase Orders by date if no PO is attached to an invoice.
Reconciles invoice line items, quantities, pack sizes, and prices. Changes cases to lbs on all items with catch weights. Ensures distributions match payables.
Communicates with the F&B Buyer regarding discrepancies between invoices and purchase orders.
Runs a Purchase Recap or Price Exception report at the end of the day to identify and fix any incorrectly entered items.
Enters invoices that do not have associated purchase orders.
Prints invoice summaries for accounting with distributed totals for each invoice.
Transfers invoices to different profit centers as needed.
Assists in accounts payable functions.
Assists in monthly closings.
Adheres to all regulatory, resort, departmental, casino policies and procedures, and the casino Internal Control Structure.
Other duties may be assigned.
Must be able to obtain and maintain a gaming license.