Accounts Payable Clerk

Maya Hospitality Group•Charlotte, NC

13d•Onsite

About The Position

Maya Hotels is seeking a detail-oriented Accounts Payable Clerk to process accounts payable from start to finish, ensuring accuracy, timeliness, and adherence to financial policies. This role is ideal for a driven and results-oriented professional with a passion for hospitality who thrives in a fast-paced environment and enjoys working with top hospitality brands.

Requirements

Associate’s degree in accounting, Finance, business administration, or relevant field required.
2+ years in accounts payable or accounting experience required, preferably in the hospitality industry.
Proficiency in accounting software such as QuickBooks, Sage, HIA and Microsoft Excel.
Understanding of AP processes, purchase controls, invoice coding, reconciliations, and general accounting principles.
Ability to research and resolve invoice discrepancies, vendor issues, and payment variances with accuracy and follow-through.
Ability to manage high volume AP workflow, prioritize deadlines, and maintain documentation accuracy in a fast-paced setting.
Strong written and verbal communication skills, with the ability to work closely with General Managers, vendors, and accounting team members professionally.
Dependable, self-motivated, and able to maintain confidentiality with financial records.
Ability to sit for extended periods of time.
Frequent use of hands for typing, writing, and handling office equipment.
Occasionally lifting items up to 20lbs.
Comfortable working in an office setting with extended screen time.

Nice To Haves

Experience with hotel management systems (Opera, Lightspeed, M3, etc.) is a plus.
Knowledge of GAAP and internal control procedures preferred.

Responsibilities

Process invoices for multiple properties with accuracy and timeliness.
Verify coding, approvals, supporting documentation, and policy compliance.
Research and resolve discrepancies related to invoices, statements, or vendor accounts.
Prepare weekly payments, ACH transactions, and payment batches for approval.
Maintain vendor files, contracts, W-9 forms, and certificates of insurance.
Reconcile monthly vendor statements and aging reports.
Assist with month-end closing activities and expense accruals.
Ensure proper document retention and digital filing standards.
Maintain organized, audit-ready AP records in accordance with company policy.
Monitor due dates to avoid late fees and support healthy vendor relationships.
Communicate with General Managers and department leaders regarding missing documentation, invoice clarification, and payment status.
Collaborate with purchasing and corporate teams to ensure proper invoice flow, approvals, and GL coding.
Assist with year-end audits and reporting requests as needed.