Accounts Payable Clerk-Corporate Office Uniondale, NY

Blue Sky Hospitality Solutions•Uniondale, NY

11d

About The Position

The Accounts Payable Clerk assists with day-to-day finance operations and maintains accounting records for the hotel’s financial operations. The role includes generating bills and collecting revenue owed to the hotel accurately and on time, in accordance with accounting policies and procedures. The clerk also assists the Finance Manager and Financial Controller with the hotel’s financial activities, reporting, reconciliations, audits, budgeting, and closing processes.

Requirements

Strong organizational skills and attention to detail.
Ability to compile facts and figures.
Command of written and spoken English.
Proficiency with Microsoft Office, including Excel and Word.
Experience with property management or finance systems such as Opera, RoomMaster, Protel, Visual One, Delphi, Sun Finance, Oracle Finance, or SAP.
One to two years of work experience, with previous accounting office experience or experience in hotel or hospitality-related finance and accounting.

Nice To Haves

High school graduate, or a Master of Commerce or Bachelor of Science in Accounting; an accounting degree is preferred.

Responsibilities

Assist with managing revenues received and dispersed, including accounts receivable, accounts payable, payroll, audit, and general ledger reporting.
Assist with monthly financial statement analysis and report variances to the relevant department heads.
Assist with financial and tax audits and preparation of tax returns and corporate reporting requirements.
Assist the Financial Controller with systems administration, general ledger account reconciliation, budget preparation, inventories, monthly closings, and profit-and-loss responsibilities.
Assist the Financial Controller with the year-end audit process.
Review and approve reconciliation and audit work papers.
Post city ledger payments in the property management system; reconcile and bill city ledger accounts.
Follow up on billing and credit collection documentation, and inform the Controller about potentially uncollected accounts.
Bill credit cards and maintain accurate, legible credit card logs.
Prepare credit card authorizations for American Express, Visa, MasterCard, Diners, and other vendors, and send them to vendors.
Verify that credit card service charges are billed correctly for all credit card transactions.
Assist with reimbursable invoicing and reconciling open account status items.
Conduct rotating monthly inventory audits and enter final inventory totals into a spreadsheet.
Perform other job-related duties as assigned by the Financial Controller.
Complete related work in support of accounting and organizational objectives.