Accounts Payable Clerk

Wesgroup•Vancouver, BC

2d•Onsite

About The Position

Wesgroup is seeking a detail-oriented and collaborative Accounts Payable Clerk to join their team. This role is critical in ensuring accurate and timely payments across multiple entities, partnering with Operations, Accounting, and external vendors. Reporting to the Manager of Accounts Payable, the clerk will support the full AP cycle and contribute to process improvements. This is an opportunity for someone who thrives in a fast-paced environment, values accuracy, and enjoys building strong relationships.

Requirements

2+ years of experience in an Accounts Payable or accounting-related role.
Solid understanding of the full AP cycle.
Exceptional attention to detail and commitment to accuracy.
Strong organizational skills with the ability to manage competing deadlines.
Clear, professional communication skills and a customer-service mindset.
Ability to work effectively both independently and as part of a team.
Proficiency in MS Word and Excel.

Nice To Haves

Experience with Yardi is an asset.
Background in real estate, development, or construction is a strong asset.

Responsibilities

Complete 3-way matching (invoice, purchase order, and receipt) for invoices received via email and mail.
Review, code, and process invoices accurately in collaboration with Operations and Accounting teams.
Maintain the AP inbox, ensuring timely responses, proper document retention, and organized electronic filing.
Prepare bi-monthly payment runs and process rush or manual cheques as required.
Process payment adjustments in Yardi for vendors paid by PAD, wire transfer, or credit card.
Resolve unpaid or delayed invoices due to missing or incomplete information and maintain the outstanding invoice report.
Set up and maintain vendor records, including WorkSafeBC clearance, GST verification, EFT/PAD details, and Certificates of Insurance (COI).
Perform daily/weekly WorkSafeBC compliance checks and follow up on delinquent accounts.
Reconcile vendor statements and investigate discrepancies.
Communicate professionally with vendors regarding invoice, payment, or statement issues.
Proactively encourage cheque-paid vendors to transition to Direct Deposit.
Follow up with consultants and trades on discrepancies related to Contracts, Schedules of Values, Statutory Declarations, and Notices of Substantial Completion.
Administer the Builder’s Lien Holdback process, including tracking and release support.
Process intercompany chargebacks accurately and on time.
Support GST reconciliations and related reporting.
Assist with general AP reconciliations as required.
Process and record tenant cash receipts (AR support).
Track and record cheque and EFT deposits accurately.
Contribute to ad-hoc tasks and special projects as assigned by the Manager of AP.
Support continuous improvement initiatives by identifying inefficiencies and opportunities within AP processes.
Collaborate closely with team members to meet deadlines and maintain high service standards.

Benefits

Competitive compensation package
Robust and extensive health benefits
Generous Health Care Spending Account
Competitive time off program (vacation, personal, sick, and volunteer days)
Lifestyle Spending Account (coverage for fitness, daycare, and eldercare costs)
ClassPass membership for fitness classes with a paid day off reward after 20 classes
Fun and inclusive culture supported by an employee-led Culture Committee
Opportunities for participation in group workouts, team sports, company-wide social events or celebrations
Support for community initiatives through donations and employee volunteer activities (5 paid days off to volunteer)
The Wesgroup Store (purchase items using earned points)
Beautifully designed office downtown with ocean and mountain views, across from Burrard sky train station