Accounts Payable Clerk

Robinson Engineering•Miami Lakes, FL

5d•Hybrid

About The Position

Robinson Engineering, Ltd. is seeking a detail-oriented and motivated Accounts Payable Clerk to support daily accounting operations. This position will be responsible for invoice approvals, processing vendor invoices, reviewing employee expense reports, managing vendor accounts, and supporting project accounting functions in a multi-company environment. The role involves managing the accounts payable email inbox, processing and monitoring company credit cards, and logging into vendor portals to retrieve invoices and statements. The Accounts Payable Clerk will also review and approve employee expense reports for accuracy, documentation, and project coding, maintain vendor records, and assist with 1099 reporting. Additionally, the position supports month-end close, accruals, and accounts payable reconciliations, as well as project accounting, job cost tracking, and expense allocations. Communication with vendors, project managers, and employees is key to resolving issues and obtaining approvals, with daily communication with Robinson accounting staff on open items.

Requirements

Associate Degree in Accounting or Business preferred
4+ years of accounts payable experience preferred
Knowledge of project accounting and accrual accounting principles
Experience reviewing and processing employee expense reports
Experience working in a multi-company accounting environment is a plus
Experience in engineering, consulting, construction preferred
Deltek Vantagepoint experience is a plus
Proficient in Microsoft Office applications, including Excel, Word, Outlook, and Teams
Strong attention to detail and organizational skills
Excellent verbal and written communication skills
Excellent verbal and written communication skills and relationship building skill

Responsibilities

Manage the centralized accounts payable email inbox
Process and monitor monthly company credit cards
Review, code, and process vendor invoices
Follow up with project managers for project numbers and invoice approvals
Review vendor, prior to entry, for pricing fluctuations and discrepancies
Log into vendor portals to retrieve invoices and statements
Review and approve employee expense reports for accuracy, documentation, and project coding
Maintain vendor records and assist with 1099 reporting
Support month-end close, accruals, and accounts payable reconciliations
Assist with project accounting, job cost tracking, and expense allocations
Communicate with vendors, project managers, and employees to provide all necessary documentation to resolve issues and obtain approvals
Communicate daily with Robinson accounting staff on any open items

Benefits

Hybrid work schedule
Competitive compensation
Multiple health insurance options with low premiums
Company paid vision insurance
Company paid dental insurance
Company paid LTD/STD insurance
Company paid life insurance
Profit sharing
401(k) with a match
Paid day off for your birthday
Access to company condos in WI, MI and MO
Annual family and corporate outings
Wellness events
Gym membership subsidy
Computer purchase subsidy
Paid time off for volunteering
Annual drives for local non-for-profits
STEM partnerships with schools and student organizations
Company events like family zoo days, happy hours, annual softball game, monthly office events