Accounts Payable Clerk
About The Position
Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices. Reconciles processed work by verifying entries and comparing system reports to balances. Charges expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries. Pays vendors by monitoring discount opportunities, verifying federal ID numbers, scheduling and preparing checks, resolving purchase order, contract, invoice, or payment discrepancies and documentation, ensuring credit is received for outstanding memos, and issuing stop-payments or purchase order amendments. Pays employees by receiving and verifying expense reports and requests for advances, and preparing checks. Maintains accounting ledgers by verifying and posting account transactions. Verifies vendor accounts by reconciling monthly statements and related transactions. Maintains historical records electronically or by filing documents. Disburses petty cash by recording entry and verifying documentation. Reports sales taxes by calculating requirements on paid invoices.
Requirements
- 1-2 years of relevant accounting experience
- High school degree or equivalent
- Proficient in all Microsoft Office applications (Word, Excel, Outlook)
- Basic understanding of accounting principles, standards, concepts, and regulations
- Working knowledge of general office procedures, filing systems, data entry techniques and business equipment
- Ability to thrive in a changing, fast-paced growing and dynamic business
- Detail oriented and able to manage multiple projects simultaneously
- Strong written and verbal communication skills
- Excellent organization skills and attention to detail
Responsibilities
- Review and verify vendor invoices and check requests
- Sort, code, and match invoices
- Set invoices up for payment
- Enter and upload invoices into system
- Track expenses and process expense reports
- Prepare and perform electronic transfer, payments, and check runs
- Post transactions to journal, ledgers, and other records
- Reconcile accounts payable transactions between general ledger and AP sub-ledger
- Monitor accounts to ensure payments are up to date
- Research and resolve invoice discrepancies and issues
- Maintain vendor files
- Correspond with vendors and respond to inquiries
- Create analysis of accounts and reports
- Assist with month end closing
- Provide supporting documentation for audit
- Other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
