Accounts Payable Clerk

Evolv Technologies Holdings•Waltham, MA

13h•Hybrid

About The Position

Evolv is seeking a skilled Accounts Payable Clerk to support its financial operations. This role is a key member of the accounts payable team, helping ensure payment obligations are paid accurately and on time. The clerk processes invoices, reconciles accounts payable transactions, and supports financial reporting and audits. The position works with vendors and internal teams to process purchase-order and non-purchase-order invoices, resolve discrepancies, maintain vendor relationships, and support procurement and general ledger coding. It also contributes to month-end close activities, reconciliations, reporting, SOX controls, and audit requests. The role is based at Evolv’s headquarters in Waltham, Massachusetts, with a minimum of three days per week in the office and flexibility to work remotely up to two days per week. The Accounts Payable Clerk reports to the Senior Accounting Manager and receives day-to-day guidance from the Senior Accounts Payable Specialist. The team emphasizes accuracy, accountability, collaboration, and continuous improvement.

Requirements

Experience in accounts payable or similar roles.
A focus on accounting best practices and compliance.
Team orientation and commitment to collaboration.

Nice To Haves

Experience in similar roles at public companies.
Advanced Excel skills.
Experience using NetSuite.

Responsibilities

Process vendor invoices accurately and on time, including both purchase-order and non-purchase-order invoices.
Monitor and manage the accounts payable and ZIP system inbox, triaging and responding to inquiries promptly.
Maintain professional vendor relationships by addressing payment inquiries, resolving disputes, and responding to emails and phone calls.
Reconcile vendor statements and identify and resolve discrepancies.
Collaborate with internal teams and vendors to resolve invoice and payment issues.
Partner with procurement to ensure accurate general ledger coding on purchase orders.
Identify and correct purchase-order data discrepancies and help improve purchasing workflows across teams.
Complete daily and recurring accounting tasks accurately and on time, in accordance with policies and controls, including SOX requirements.
Support month-end close activities, including accrual preparation, account reconciliations, and reporting.
Assist with internal and external audit requests by preparing documentation and clarifying transactions.
Recommend and implement accounts payable process improvements that increase efficiency, accuracy, and compliance.
Participate in cross-functional projects and ad hoc accounting requests.