Accounts Payable Clerk

AB Facility Services•Florham Park, NJ

About The Position

The Accounts Payable Data Entry Clerk accurately enters vendor invoices, maintains accounts payable records, and supports the accounting department’s day-to-day operations. The role requires strong attention to detail and organizational skills, as well as the ability to process a high volume of data while meeting deadlines.

Requirements

High school diploma or equivalent required.
Proficiency in Microsoft Excel and Microsoft Outlook.
Strong attention to detail and accuracy.
Ability to manage multiple tasks, prioritize workloads, and meet deadlines.
Strong organizational, communication, and problem-solving skills.
Ability to handle confidential financial information responsibly.
Reliability and accountability.
Ability to work independently and as part of a team.
Willingness to learn new systems and processes.

Nice To Haves

Previous data entry, administrative, or accounts payable experience.
Basic understanding of invoices, billing, and accounting procedures.
Experience using accounting software or ERP systems.

Responsibilities

Enter vendor invoices, bills, and payment-related information into the accounting system accurately and promptly.
Review invoices for completeness, including vendor information, invoice numbers, dates, amounts, and supporting documentation.
Match invoices with purchase orders, work orders, or other supporting documents when applicable.
Verify invoice details and identify discrepancies, duplicate entries, or missing information.
Maintain and organize electronic and physical invoice records.
Assist with invoice coding and route invoices for approval according to company procedures.
Communicate with internal departments and vendors to obtain missing information or resolve basic invoice discrepancies.
Assist with maintaining vendor records and updating account information as needed.
Support accounts payable reconciliations and month-end activities as assigned.
Perform general administrative and data entry tasks to support the accounting team.