Accounts Payable Clerk

Dashiell•Houston, TX

7d•Onsite

About The Position

The Accounts Payable Clerk is responsible for performing the day-to-day processing of accounts payable transactions, including maintaining assigned vendor accounts with timely and accurate data entry, vendor statement reconciliations, vendor relations, and cash disbursements of accounts assigned to his or her control. The position will be based in our Houston, Texas office located at 12031 Kurland Dr, Houston, TX 77034 and will report to Dashiell’s Accounting Supervisor.

Requirements

High school diploma or equivalent required; Associate’s degree in Accounting, Business, or a related field preferred (2 years of relevant experience may be considered in lieu of degree).
Minimum of 1 year of experience working in Accounts Payable.
Demonstrated proficiency with Microsoft Office Suite (Outlook, Word, Excel).
Strong attention to detail with the ability to accurately process invoices and review data entry.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Effective written and verbal communication skills with the ability to interact professionally with co-workers, managers, and employees across divisions.
Ability to prioritize and work in a fast-paced environment to meet all deadlines.
Candidates must be at least 18 years of age and legally authorized to work in the United States on a permanent basis without current or future visa sponsorship.

Nice To Haves

Associate’s degree in Accounting, Business, or a related field preferred

Responsibilities

Distribute invoices for approval to appropriate associates within the organization.
Prepare invoices for data entry including general ledger coding as required.
Review all invoices for appropriate documentation and approval prior to data entry based on organization policies and procedures.
Communicate with satellite offices, vendors, and internal departments regarding identified issues with accounts payable invoices.
Verify sales tax accuracy on invoices and communicate any identified anomalies to the Assistant Controller and CFO.
Perform data entry of invoices for assigned vendors and review data entry of local co-workers and satellite locations for accuracy.
Assist other companies and divisions with invoice-related issues and process questions.
Process out-of-cycle disbursements, weekly and mid-monthly checks and wires with the Assistant Controller, including positive pay uploads and maintenance of check register logs.
Prepare checks for distribution and maintain filing of documentation in vendor files.
Handle vendor communications regarding statements, invoice payment inquiries, and outstanding invoices.
Pull monthly bank statements from the banking system.
Monitor positive pay and ACH transactions daily through the banking system, including AP ACH setups.
Maintain a secure database of vendor portal login credentials.
Assist with compiling audit documentation.
Reconcile intra-company invoices with Accounts Receivable and generate offsetting entries within the accounting system.
Perform vendor offsets as needed.
Perform Accounts Receivable Customer Master file setups based on documentation received from the AR department.
Monitor on-hold invoices and credit items within Accounts Payable.
Perform general ledger entries and imports.
Initiate the collection of invoices to be reported to the Corporate office at month-end.
Assist with month-end close items as required.
Perform special projects and complete other duties as assigned or requested.

Benefits

company-paid life insurance
accidental death and dismemberment insurance
long-term disability insurance
employee assistance program
medical coverage through a traditional PPO or one of two high-deductible health plans (with FSA or HSA options)
dental and vision coverage
supplemental life insurance
short-term disability
critical illness insurance
group accident insurance
hospital indemnity insurance
401(k) plan with immediate vesting