Accounts Payable Clerk

Friend Family Health Center•Chicago, IL

31d•Onsite

About The Position

The Accounts Payable Clerk (AP) supports the organization's daily financial operations by processing accounts payable transactions, assisting with payroll processing, reconciling vendor statements, verifying invoices, and ensuring vendors and employees are paid accurately and on time. The role requires strong attention to detail, confidentiality, and knowledge of accounting and payroll practices.

Requirements

GED required; Associates preferred.
Advanced proficiency in Microsoft Office, particularly Microsoft Excel, including Pivot Tables, VLOOKUP/XLOOKUP and advanced formulas.
Experience with Excel Macros is strongly preferred.
2–5 years of equivalent work experience in accounts payable and payroll support within a finance environment.
FQHC experience a strong plus.
Working knowledge of payroll processes and payroll regulations required.
Ability to work autonomously in a challenging environment.
Exceptional verbal and written communication skills with a strong emphasis on customer service.
Excellent time management, follow-through, and organizational skills
Ability to manage multiple priorities with a high degree of accuracy.
Some knowledge of Hybrent, Sage, EHR systems and billing software, Centricity and Epic a plus.

Nice To Haves

Experience with Excel Macros is strongly preferred.
FQHC experience a strong plus.
Some knowledge of Hybrent, Sage, EHR systems and billing software, Centricity and Epic a plus.

Responsibilities

Monitor the Accounting inbox to receive and review requests for payment or assistance.
Enter invoices, prepare, and issue payments to vendors, ensuring timely and accurate payments.
Assist with payroll processing to ensure employees are paid accurately and on scheduled payroll dates.
Review payroll-related documentation for completeness and accuracy while maintaining confidentiality of employee information.
Assist with researching and resolving payroll discrepancies and respond to payroll-related inquiries as assigned.
Keeping accurate records of payments, vendor files, and other relevant documents.
Assisting with the preparation of financial reports and statements related to accounts payable.
Charges expenses to accounts and cost centers by analyzing invoice or expense reports.
Responsible for verifying and resolving purchase order, contract, invoice, reimbursements or payment discrepancies and documentation.
Verifies vendor accounts by reconciling monthly statements and related transactions.
Balancing out all payables each day and assisting in preparation of daily and monthly reports.
Perform day-to-day financial transactions including verifying, classifying, and recording accounts payable data and balancing vendor and expense statements.
Perform other duties as assigned.