Accounts Payable Clerk

Ulnooweg Development Group Inc•Millbrook 27, NS

24d•Onsite

About The Position

The Accounts Payable (A/P) Clerk is responsible for performing data entry and related duties in disbursing non‑payroll accounts payable to staff, contractors, guests, suppliers, corporations, and other entities. This includes maintaining ledgers, credit balances, and identifying account irregularities. The A/P Clerk ensures the timely and accurate processing of payment documents such as expense reports, cheque requests, vendor payments, loan disbursements, and other accounting transactions related to A/P management. The role also provides year‑end audit support and guides Ulnooweg staff in correcting incomplete or inaccurate payment requests.

Requirements

Post‑secondary diploma or degree in Accounting, Finance, or Business Administration, with a minimum of two (2) years of related experience, or an equivalent combination of education and experience.
Proficiency with accounting software and spreadsheet applications such as Sage 50 and Microsoft Excel, or equivalent.
Experience using Microsoft Office applications, including Outlook, Microsoft Teams, and SharePoint.
Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
Knowledge of payment regulations and fair credit practices.
Basic knowledge of accounting systems, budgets, and internal controls.
Experience gathering data, compiling information, and preparing financial reports.
Proven ability to handle sensitive information and maintain confidentiality.
Strong attention to detail and a high degree of accuracy.
Sound analytical thinking, planning, prioritization, and execution skills.
Strong work ethic and positive team attitude.
Able to effectively communicate both verbally and in writing.
Able to build and maintain lasting relationships with other departments and key business partners.

Responsibilities

Ensure strict confidentiality and privacy of financial records related to Ulnooweg or its business partners.
Ensure relevant financial coding and required management authorization are present on all payment requests, in accordance with organizational policies and standards.
Collect, review, and verify outgoing payments, including invoices, expense reports, cheque requests, and Visa reconciliations.
Create records of invoices, expense reports, and cheque requests in the accounting software as directed by the Senior Finance Team.
Ensure timely and accurate payments by issuing cheques or conducting electronic fund transfers based on approved payment requests.
Maintain ledgers, credit balances, and identify account irregularities.
Generate accounts payable reports as required to support cash flow management.
Create, organize, and maintain payment records in both electronic and hard‑copy formats.
Regularly upload required information to the Agreements Management Team system.
Support the year‑end audit process by providing records and information in response to audit inquiries.
Guide Ulnooweg staff in correcting invalid or incomplete payment requests.
Perform other duties as relevant to the role.