Accounts Payable Clerk

Ceres Life Insurance • New York, NY

14d • $31 - $39

About The Position

The Accounts Payable Clerk is responsible for supporting the day-to-day accounts payable function by accurately processing invoices, managing vendor payments, maintaining financial records, and ensuring compliance with company policies and accounting procedures. This role works closely with Finance, Accounting, and business partners to ensure timely and accurate payment processing while delivering exceptional internal and external customer service. In addition to core accounts payable responsibilities, this role provides administrative support for Procurement operations, including maintaining procurement documentation, assisting with vendor onboarding and purchase order administration, and supporting contract and supplier records. The position will also participate in cross-training initiatives to develop proficiency across both Accounts Payable and Procurement functions, providing operational flexibility and ensuring business continuity. This role works closely with Finance, Accounting, Procurement, and business partners to ensure timely and accurate payment processing while delivering exceptional internal and external customer service.The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced, collaborative environment.

Requirements

• High school diploma or equivalent required; Associate's degree in Accounting, Finance, or Business preferred.
• 2–5 years of accounts payable or general accounting experience.
• Experience processing high volumes of invoices with strong attention to detail.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Experience working with ERP or accounting systems (NetSuite, Oracle, SAP, Microsoft Dynamics, or similar).
• Strong organizational, analytical, and problem-solving skills.
• Excellent verbal and written communication skills.
• Ability to prioritize work, meet deadlines, and maintain confidentiality.

Nice To Haves

• Experience within insurance, financial services, banking, or a regulated industry.
• Knowledge of GAAP accounting principles and accounts payable best practices.
• Experience supporting month-end close activities.
• Familiarity with automated invoice processing and workflow systems.

Responsibilities

• Process vendor invoices accurately and efficiently while ensuring proper approvals and coding.
• Review invoices for accuracy, completeness, and compliance with company policies.
• Match invoices to purchase orders and supporting documentation when applicable.
• Prepare and process electronic payments, ACH transactions, wire transfers, and check payments.
• Amend PO’s as required and ensure of appropriate reconciliation with vendor contracts.
• Track PO spend and prepare reports
• Monitor payment due dates to ensure vendors are paid accurately and on time.
• Maintain organized accounts payable files and supporting documentation.
• Support the procure to pay process by enforcing the PO first policy
• Oversee the cost center, GL and project mapping of purchase requests.
• Manage vendor onboarding process
• Serve as a primary point of contact for vendor payment inquiries.
• Establish and maintain vendor records, including W-9 documentation and banking information.
• Resolve invoice discrepancies and payment issues by working with vendors and internal departments.
• Support annual 1099 reporting activities.
• Reconcile vendor statements and investigate outstanding balances.
• Assist with month-end close activities, including accruals and account reconciliations.
• Prepare reports and supporting schedules as requested by the Accounting team.
• Maintain accurate financial records in accordance with internal controls and accounting standards.
• Ensure adherence to company policies, internal controls, and audit requirements.
• Identify opportunities to improve accounts payable processes and increase efficiency.
• Support internal and external audit requests by providing required documentation.
• Assist with special projects and other accounting responsibilities as assigned.

Benefits

• Exceptional attention to detail and accuracy.
• Strong customer service mindset when working with vendors and internal stakeholders.
• Ability to work independently while collaborating effectively across teams.
• A proactive, solution-oriented approach to problem solving.
• High ethical standards and commitment to confidentiality.
• Flexibility and adaptability in a growing organization.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree