Accounts Payable Clerk

Shenandoah Medical Center•Shenandoah, IA

70d

About The Position

This role is responsible for processing accounts payable transactions to ensure financial accuracy and efficiency. Key duties include sorting and reviewing invoices and check requests for correct coding, discounts, and payment authorization. The clerk will enter invoices for various entities (SMC, Gift Shop, SMC Foundation) into the accounts payable system, ensuring timely entry based on receipt dates. A critical part of the role involves comparing purchase orders, invoices, and receiving reports to verify prices, extensions, discounts, and proper authorization. Additionally, the clerk will process expense reimbursements, manage the [email protected] email inbox responding to inquiries within 48 hours, and maintain essential accounts payable records such as the vendor master list and check register. Vendor statement reconciliation and discrepancy resolution are also key responsibilities, as is issuing vendor payments via check and EFT. The role includes conducting monthly OIG checks for vendors and for each new vendor, and providing sales tax exemption certificates to vendors. The position also supports Fiscal Services during month-end and year-end closing processes and provides necessary information and reports to Administration and other departments as requested. Other duties as assigned will also be part of the role.

Requirements

Processing of accounts payable transactions
Sorting and reviewing invoices and check requests
Entering invoices for SMC, Gift Shop, and SMC Foundation
Entering invoices into the accounts payable system
Comparing purchase orders, invoices, and receiving reports
Entering and paying expense reimbursements
Monitoring email accounts and responding to inquiries
Maintaining vendor master list, check register, and other accounts payable reports
Reconciling vendor statements
Resolving discrepancies
Issuing vendor check and EFT payments
Conducting vendor OIG checks
Providing sales tax exemption certificates
Assisting with month-end and year-end close
Providing information and service to Administration
Providing reports to departments

Responsibilities

Process accounts payable transactions, ensuring accuracy and up-to-date financial records.
Sort and review invoices and check requests for proper account codes, discounts, and payments.
Enter invoices for SMC, Gift Shop, and SMC Foundation into the accounts payable system.
Ensure all invoices are entered in accordance with the date the item/service was received.
Compare purchase orders, invoices, and receiving reports for accuracy of prices, extensions, discounts, and proper authorization.
Enter and pay expense reimbursements for SMC and Gift Shop.
Monitor the [email protected] email account and respond to inquiries within 48 hours.
Maintain vendor master list, check register, and other accounts payable reports.
Reconcile vendor statements and resolve discrepancies.
Issue vendor check and EFT payments.
Conduct monthly vendor OIG check and OIG check on each new vendor.
Provide sales tax exemption certificates to vendors.
Assist Fiscal Services with month-end and year-end close.
Provide information and service to Administration to meet facility needs.
Provide reports to departments as requested.
Perform other duties as assigned.