Accounts Payable Clerk

City of Regina•Regina, SK

14d•CA$47,188 - CA$60,973•Onsite

About The Position

Are you detail-oriented, organized, and passionate about financial processes? Join our dynamic team as an Accounts Payable Clerk! In this pivotal role, you will be the backbone of our financial operations, ensuring smooth and accurate processing of vendor payments. You will handle everything from reviewing documentation and validating authorizations to reconciling vendor statements and resolving invoice issues. You'll also play a key role in month-end and year-end financial tasks, provide invaluable support and training to colleagues, and maintain meticulous records. If you thrive in a collaborative environment and are eager to contribute to our financial efficiency and accuracy, we want to hear from you! Be part of a team that values precision and excellence - apply now and help us keep our financial operations running seamlessly!

Requirements

Typically, the knowledge, skills and abilities required are obtained through the successful completion of a post-secondary certificate in accounting or the educational equivalent.
Minimum of nine months in an accounting position, utilizing computerized systems to perform high volumes of accounts payable activity.
Experience in the use of computer applications including sophisticated accounts payable processing applications, Oracle, Adobe Pro, file transfer protocol (FTP) applications, and Microsoft Office Outlook, Word and Excel
Knowledge of accounts payable principles, policies, procedures, and systems.
Knowledge of office administration, financial processes, and customer service.
Familiarity with branch-specific and broader organizational procedures and legislation, including health and safety standards.
Proficiency in job-related office software, enterprise software, and technology devices.
Ability to interact with internal and external customers to exchange information and resolve issues.
Capability to provide customer service in potentially challenging situations.
Skill in identifying issues, consulting policies, and following procedures.
Ability to prioritize and adapt office activities to meet defined timelines and deadlines.
Competence in suggesting improvements to work processes.
Successful candidates may be required to provide a satisfactory criminal record check per the City of Regina's Criminal Record Check Policy.
Proof of education is required.
Additional assessments may be conducted to evaluate competencies, skills, and knowledge.

Responsibilities

Reviews documentation, confirms adherence to policy, validates authorizations, enters information, processes invoices and payment requests, and seeks approvals were required
Completes data file transfers and uploads, matches invoices against purchasing documents, confirms foreign exchange, tracks legal claim payments, and validates expenditure coding
Verifies correct application of Federal and Provincial taxes for invoiced goods and services
Reconciles vendor statements and liaises with department staff and vendors for payment of outstanding invoices
Prepares month-end and year-end entries and completes account reconciliations
Initiates updates and corrections to supplier system records including payment method, electronic funds transfer bank account information, and contact information
Provides training, guidance, and support on work systems and processes
Responds to internal and external queries, examines issues, resolves invoice exceptions, and escalates as required
Maintains filing systems in accordance with branch procedure and corporate records management policies and procedures
Completes searches, inputs data, validates data, and generates reports and lists from programs and applications