Accounts Payable Clerk

Smith + Andersen•Calgary, AB

6h•Onsite

About The Position

The Calgary office of Smith + Andersen is currently seeking an Accounts Payable Clerk. You are organized, detail-oriented, and take pride in processing invoices accurately and on time. You enjoy working closely with team members, reviewing supporting documentation, and ensuring records are complete and up to date. You are comfortable managing multiple priorities, resolving discrepancies, and helping maintain smooth day-to-day accounting operations. Your co-workers value your reliability and accuracy, and vendors and internal staff appreciate your clear and professional communication.

Requirements

Post-secondary degree or diploma in Accounting and/or Finance.
Approximately 2 years of experience working within a project accounting environment and system.
Experience with accounting systems and practices, such as Deltek/Vision or Axium.
Excellent knowledge of all Microsoft Office Suites, specifically Excel.
Experience with account receivables - understanding the order to cash cycle.
Able to demonstrate problem solving abilities.
Able to analyze large amounts of data, demonstrate high attention to detail, and able to accept direction.
Strong written and oral communication skills; able to communicate with both internal and external clients.
Superior organization and administrative skills with the ability to prioritize and multi-task in a fast paced environment.
Able to work independently, as well as part of a team.

Nice To Haves

Experience with Deltek Vision (version 7.1 or newer) and Deltek Project Reporting would be an asset.

Responsibilities

Enter and process vendor invoices into the accounting system, including invoice coding verification (against proposal and setup forms; liaising with project managers and principals when there are discrepancies), coding to correct general ledger account, project/cost center, and obtaining required approvals.
Process vendor adjustments and vendor invoice cancellations and ensure they are applied to correct invoices and projects.
Review and analyze employee expense reports by verifying against back-up provided ensuring compliance with company policy, project coding, completeness, and accuracy. Liaise with employees regarding discrepancies.
Route employee expenses for approval to appropriate principals and project managers and approve in system.
Reconcile corporate credit cards to statements. Confirm all credit card charges against receipts provided; charged to the correct project number and general ledger accounts; verify tax treatment and any applicable GST splitting.
Enter corporate card transactions into the accounting/expense system, follow up on missing receipts or non-compliant purchases, and support cardholders with questions or corrections.
Reconcile vendor statements to accounts payable records and investigate any discrepancies. Liaise with vendors to resolve any discrepancies.
Maintain accounting ledgers by verifying, adjusting and posting account transactions.
Assist as required with the month-end close process to ensure the accurate, timely and proper recording of expenses is reported.
Respond to inquiries from sub-consultants or other vendors regarding invoice and/or payment requests. Seek approval for principals for early payment to be processed and coordinate payment requests with Director of Finance.
Responsible for maintaining vendor files; both electronic and hardcopy. Ensure that all invoices and credit memos are filed correctly.
Provide general accounting support.