AP Clerk

Aston Carter•Gardnerville, NV

10d•$25 - $30•Onsite

About The Position

The Accounts Payable Clerk supports daily accounting operations in a full-cycle accounts payable role based in Gardnerville, Nevada. The position processes invoices, purchase orders, vendor payments, payroll-related transactions, and reconciliations while ensuring accuracy, timeliness, and confidentiality. Work is performed under direct supervision and includes processing invoices approximately $250 to $4,000 on a weekly basis. The clerk reviews and classifies invoices, verifies supporting documents, matches invoices with purchase orders and receiving records, codes expenses, processes payments, assists with check runs, maintains AP records and filing systems, and works with vendors and internal departments to resolve discrepancies. The role requires attention to detail, familiarity with AP/AR principles and accounting practices, and discretion when handling sensitive financial and payroll information.

Requirements

At least 1 year of experience in accounts payable.
Working knowledge of accounting principles related to accounts payable and accounts receivable.
Ability to accurately process invoices, checks, and other accounts payable transactions.
Understanding of the difference between accruals and prepaid expenses.
Experience working with invoices, purchase orders, and receiving records.
Ability to review and verify invoice data for accuracy and completeness.
Proficiency in using a computerized accounts payable system.
Attention to detail and accuracy when coding account numbers and distributing costs.
Ability to identify and resolve invoice errors or discrepancies in coordination with departments or vendors.
Experience handling payroll-related transactions.
Must possess and maintain a valid California or Nevada driver's license or be capable of obtaining one within 30 days of employment.
Ability to maintain confidentiality of sensitive financial and payroll information.

Responsibilities

Accurately process daily accounting transactions, including purchase orders, invoices, bank deposits, customer payments, and payroll, under direct supervision.
Receive and classify incoming invoices to ensure accuracy and completeness prior to payment.
Verify invoice data and supporting attachments, and reconcile invoices with purchase orders and receiving records.
Code account numbers for proper cost distribution and enter information into the computerized accounts payable system.
Examine documents and invoices for errors or discrepancies, notify departments or vendors, and initiate corrective actions.
Prepare and generate checks for vendors and other payees, obtain required signatures, and sort checks for distribution.
Receive, review, prepare, and distribute purchase orders in accordance with established procedures.
Organize and maintain accounts payable ledgers, logs, and filing systems.
Process invoices ranging from approximately $250 to $4,000 on a weekly basis.
Maintain confidentiality of financial and payroll information.
Collaborate with internal departments and external vendors to resolve invoice issues and ensure timely payments.