Accounts Payable Clerk

Wichita State University Foundation•Wichita, KS

38d•Onsite

About The Position

Wichita State University Foundation and Alumni Engagement (WSUFAE) is looking for an Accounts Payable Clerk to join our Finance and Operations team and help ensure the efficient, accurate, and compliant processing of accounts payable activities that support Wichita State University. This detail-oriented role is responsible for vendor management, requisition processing, credit card reconciliations, tax reporting compliance, and providing outstanding customer service and training to campus partners. The ideal candidate is organized, collaborative, and committed to accuracy while thriving in a fast-paced environment. If you enjoy working with financial processes, building strong relationships, and making a meaningful impact behind the scenes, we encourage you to apply and become part of a team dedicated to Integrity, Excellence, Collaboration, and Service. With a team of more than 50 dedicated individuals working to support fundraising and donor and alumni relationships, the WSUFAE is proud to champion the continued growth of Wichita State University. With a growing number of assets and thousands of alumni spread around the world, it is an exciting time to be a part of advancing Shocker Nation.

Requirements

High school diploma or equivalent required
Minimum of 1 year of accounts payable, accounting support, or related financial administrative experience
Strong attention to detail and organizational skills
Ability to manage multiple priorities and meet deadlines
Excellent written and verbal communication skills
Proficiency in Microsoft Office, particularly Excel
Ability to maintain confidentiality and handle sensitive financial information
Commitment to the WSUFAE core values of Integrity, Service, Excellence and Collaboration

Nice To Haves

Associate degree in accounting, business, or related field preferred
Strong customer service and interpersonal communication skills
High level of attention to detail and accuracy in financial processing
Ability to analyze and resolve discrepancies in a timely and professional manner
Strong organizational and time management skills with the ability to manage multiple priorities and deadlines
Knowledge of accounts payable procedures, financial documentation, and compliance standards
Ability to maintain confidentiality and handle sensitive financial information appropriately
Proficiency in Microsoft Office applications, particularly Excel and Outlook
Strong written and verbal communication skills
Ability to interpret and apply institutional policies and procedures consistently
Ability to learn and navigate financial and accounting software systems
Ability to work independently while also contributing positively within a team environment
Strong problem-solving and critical-thinking skills
Ability to develop and deliver training and instructional materials for customers
Experience working in higher education, nonprofit, or Foundation environments.
Knowledge of accounts payable procedures, IRS 1099 reporting requirements, and financial systems.
Experience providing training or customer support to employees or departments.

Responsibilities

Review requisitions for accuracy, completeness, and proper approvals prior to processing
Verify all required supporting documentation is attached and meets compliance requirements
Conduct random audits of requisitions to ensure adherence to policies and procedures
Ensure appropriate business purpose, fund numbers, and account coding are included on requisitions
Review invoices to determine appropriate 1099 reporting classifications
Ensure accurate completion of 1099 information associated with vendor payments
Manage annual uploads and filing processes for 1099-NEC and 1099-MISC forms
Maintain records related to 1099-NEC and 1099-MISC reporting requirements
Establish and maintain vendor files in accordance with institutional procedures and documentation retention
Review W-9 forms for accuracy and completeness prior to vendor setup
Maintain vendor records and ensure compliance with IRS reporting requirements
Communicate with vendors to obtain missing or corrected tax documentation
Pull monthly WSUFAE credit card statements for all cardholders
Work collaboratively with cardholders and/or administrative assistants to gather business purpose documentation and fund numbers
Maintain spreadsheets and tracking documents for credit card reconciliation purposes
Prepare and process all WSUFAE credit card requisitions accurately and timely
Ensure all required receipts and supporting documentation are submitted and compliant with policy requirements following up on outstanding or missing documentation as needed
Monitor and manage the Accounts Payable email inbox daily
Prioritize and distribute incoming requests and inquiries appropriately
Track pending items and follow-up to ensure timely completion of requests
Maintain organized electronic records and documentation for accounts payable transactions
Assist in identifying process improvements to enhance efficiency and accuracy within accounts payable operations
Conduct requisition and accounts payable training sessions for WSUFAE and WSU employees
Develop and prepare annual campus-wide Accounts Payable training materials
Create instructional resources and process guides to support departments and employees
Educate employees on policy compliance, documentation standards, and best practices
Respond to inquiries related to accounts payable procedures, requisition status, payment processing, and documentation requirements
Assist departments with navigating accounts payable systems and processes
Provide timely and professional customer service to internal and external stakeholders
Communicate policy updates, procedural changes, and deadlines related to accounts payable
Collaborate with University departments to resolve discrepancies or processing issues in a timely manner
Assist with year-end reporting and reconciliation activities related to tax compliance
Perform other duties as assigned