Accounts Payable Clerk

Mohegan•Wilkes-Barre, PA

7d•Onsite

About The Position

This role involves reviewing vendor invoices for accuracy, processing them into a computerized accounting system, and matching them to receivers. The clerk will monitor all aspects of invoice processing from requisitions to purchase orders to receivers, and work with all departments to ensure invoices are processed before their due dates. Responsibilities also include answering vendor inquiries, maintaining accounts payable files, printing owner audit reports, distributing checks, and entering race results, jockey/owner changes, scratches, double jockey mounts, PA bonus money, claims, trainer awards, nominations, start and entry fees, and straw fund. The role also entails taking and posting deposits, preparing deposits for pickup, completing check requests, transfers, and tape requests, entering transfers, tape requests, and photo requests, calculating and entering purse redistributions, and assisting with special projects. Handling end-of-month reports, including photographer, teleview, PA breeders, jockey guild, special requested statements, and account summaries, is also part of the job. The clerk will print, post, and issue checks as necessary, verify entries using batch balance sheets, print final postings, and print end-of-year statements and 1099s. Additionally, the role involves handling customer account inquiries, managing multiple tasks in a potentially high-pressure environment, including answering the telephone and mail correspondence, computing, typing, and mailing monthly statements to customers, performing other related duties as assigned, and promoting superior guest service.

Requirements

One year accounts payable experience or clerical experience in accounting operations.
Basic computer skilled required.

Responsibilities

Reviews vendor invoices for accuracy and processes them into a computerized accounting system, matching invoices to receivers.
Monitors all aspects of invoice processing from requisitions, to purchase orders, to receivers.
Works with all departments, including off tracks, to process invoices before due dates.
Answers vendor inquiries.
Maintains accounts payable files.
Print owner audit report before races begin.
Distribute checks.
Enter race results for each race including jockey or owner changes, scratches, double jockey mounts, PA bonus money for jockeys and claims.
Enter trainer awards, nominations, start and entry fees and straw fund.
Take and post deposits and prepare deposits for pick up.
Complete check requests, transfers and tape requests.
Enter transfers, tape requests and photo requests from photographer.
Calculate and enter purse redistributions.
Assist with special projects requested by other departments.
Handle end of month reports including photographer, teleview, PA breeders, jockey guild, special requested statements and all account summaries.
Print, post and issue checks as necessary.
Verify all entries using batch balance sheets and print final posting.
Print end of year statements and 1099's.
Customer account inquiries.
Ability to handle multiple tasks in a possibly high pressure environment, including, but not limited to, answering the telephone and mail correspondence.
Computes, types, and mails monthly statements to customers.
Performs other related duties as assigned.
Promotes superior guest service.