Accounts Payable Clerk

University of Mississippi Medical Center•Clinton, MS

38d•Onsite

About The Position

This position is responsible for receiving, reviewing, verifying, posting, and processing purchase orders, invoices, statements, vouchers, and/or other check requests for payment. The role involves resolving account discrepancies for goods and services by investigating documentation, issuing stop payments, payments, adjustments, or removal of charges.

Requirements

Degree (Associate’s or Bachelors) or High School Diploma/GED and one (1) year accounting experience
Computer skills
Verbal and written communication skills
Analytical skills
Reasoning and decision-making capabilities
Ability to operate office machinery
Type 35 wpm
Ability to operate a 10-key calculator by touch
Knowledge concerning tax-reporting requirements for vendor-file maintenance
Knowledge of the purchasing/receiving/accounts payable system

Responsibilities

Researches short shipments, over-shipments, or goods not appearing on the purchase order.
Communicates with departments and vendors to resolve outstanding problems.
Communicates with vendors concerning past-due balances and disputed charges appearing on statements; researches system data for problem resolution.
Reviews and analyzes various reports and takes necessary action.
Reviews vendor setup data for accuracy; analyzes tax forms and codes for tax reporting; follows up exceptions related to 1099 reports; researches mergers and corporate changes and determines changes to the vendor database.
Researches credit memos to determine validity and requests vendor refunds or sets up system credits.
Researches return-material authorizations and receipt discrepancies for possible credits due UMMC.
Works report of outstanding credits and takes action to retrieve funds.
Monitors sensitive and/or problem vendors to ensure prompt payment.
Preliminary review of late payments per state statute; refers documentation to manager or manager designee for final approval before presenting to heads of departments.
Researches returned checks, stale-dated checks, and refund checks, making deposits and related journal entries.