Highly Skilled Accounts Payable Clerk

Waste Pro USA • Doraville, GA

4d

About The Position

The Accounts Payable Clerk processes accounts payable transactions, including invoices, purchase orders and purchase order logs, month-end accruals, vendor maintenance, credit memos, and stop payments, to ensure timely and accurate payments and monthly financial data.

The role maintains purchase order records and coordinates approvals; assists maintenance personnel with software and with transferring purchase, expense, and related data into the general ledger/accounts payable system; and processes invoices by verifying coding and approvals, reconciling invoices to purchase orders, and entering approved invoices. The clerk also reconciles vendor statements, researches and resolves discrepancies, and maintains good vendor relations.

The position regularly assists the Regional AP Clerk with reconciling invoices, purchase orders, and operational systems for large expenses, and with calculating monthly accounts payable accruals. It also provides clerical, administrative, and operational support, including accounting, operations, and customer service duties. The listed responsibilities describe the general nature of the position and are not all-inclusive.

Requirements

• Degree in Accounting, Finance, or Business Administration, or a combination of coursework and experience demonstrating the required accounting and accounts payable knowledge.
• Two to four years of accounts payable experience.
• Demonstrated knowledge and understanding of accounts payable accruals.
• Computer proficiency, including Microsoft Word, Excel, Outlook, and PowerPoint.
• Applied familiarity with financial or accounting software packages/systems, such as DSL-Solomon, Dossier, Tower, SAP, Great Plains, PeopleSoft, or Ceridian.
• Commitment to continuous improvement in quality, quantity, and timely project delivery.
• Oral and written communication skills.

Responsibilities

• Maintain purchase order logs or systems and coordinate proper purchase order approvals.
• Assist maintenance personnel with software used to track purchase orders, purchases, and expenses, and transfer related data into the general ledger/accounts payable system.
• Process invoices by reviewing and verifying coding and approvals, reconciling invoices to purchase orders, and entering properly approved invoices into the accounts payable system.
• Reconcile vendor statements to ensure invoices are received and processed for payment.
• Research and resolve problems or errors by reconciling invoice discrepancies with vendors and within the accounts payable system.
• Maintain good relations with vendors.
• Regularly assist the Regional AP Clerk in reconciling invoices, purchase orders, and operational systems for large expenses such as disposal costs and fuel.
• Assist the Regional AP Clerk in calculating monthly accounts payable accruals.
• Provide clerical, administrative, and operational support, including accounting support, operations, and customer service duties.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree