Accounts Payable Clerk
The Greenbrier Hotel•White Sulphur Springs, WV
•Onsite
About The Position
The Accounts Payable Clerk is responsible for processing vendor invoices, preparing payment runs, and maintaining accurate vendor records for The Greenbrier and its affiliated entities. This position plays a key role in ensuring timely and accurate payment processing, maintaining positive vendor relationships, and supporting the resort's financial operations through efficient accounts payable practices.
Requirements
- High school diploma or equivalent.
- Two (2) or more years of accounts payable or general accounting experience.
- Experience with invoice processing, purchase order matching, and vendor management.
- Proficiency in Microsoft Excel and experience using accounting or ERP systems.
- Strong organizational skills and attention to detail.
- Ability to maintain confidentiality while handling financial and vendor information.
- Excellent time management skills with the ability to meet deadlines in a high-volume environment.
Nice To Haves
- Associate's degree in Accounting or a related field.
- Hospitality, resort, or multi-entity accounts payable experience.
- Experience with Sage 100 or a comparable ERP system.
- Experience with 1099 reporting and use tax accruals.
Responsibilities
- Receive, review, code, and enter vendor invoices into the accounting system.
- Match invoices to purchase orders and receiving documentation to ensure accuracy.
- Route invoices for departmental approval and resolve coding, pricing, and approval discrepancies.
- Prepare check runs, ACH payments, and payment proposals for management review.
- Maintain vendor records, including W-9 forms, payment information, and payment terms.
- Reconcile vendor statements and research outstanding, disputed, or short-paid invoices.
- Respond professionally and promptly to vendor inquiries regarding payments and account status.
- Monitor assigned accounts payable aging and assist with cash forecasting activities.
- Assist with annual 1099 preparation and reporting.
- Support month-end close activities by identifying unprocessed invoices and preparing accrual information.
- Maintain organized documentation to support audits and financial reporting.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
