Accounts Payable Clerk (Entry Level)

Aston Carter•Secaucus, NJ

6d•Onsite

About The Position

The Accounts Payable Specialist will lead a focused project to convert approximately 1,000 utility providers to direct debit. This role involves extensive outreach to vendors, careful management of billing and online account details, and precise handling of bank and ACH information to support accurate and efficient payments.

Requirements

Strong attention to detail to accurately manage billing information, online credentials, and ACH details for a large number of providers.
Clear and professional communication skills for frequent interactions with external utility providers and internal stakeholders.
Proficiency in data entry with a focus on accuracy and consistency.
Patience and thoroughness when working through a high volume of repetitive tasks.
Ability to follow structured processes and instructions while maintaining quality and timeliness.

Nice To Haves

Experience working in accounts payable, billing, or a similar finance-related role is beneficial.
Familiarity with direct debit and ACH processes is an advantage.
Comfort working with online portals and managing multiple sets of user IDs and passwords.
Strong organizational skills to track the status of a large number of vendor accounts.
Ability to collaborate effectively with Treasury and other internal finance teams.

Responsibilities

Contact each utility provider to initiate and manage the transition of their payment method to direct debit.
Verify that each provider has the correct billing information and primary contact details on file.
Update and maintain online access credentials for each provider, including user IDs and passwords, in a secure and organized manner.
Provide each utility provider with all required bank account details to enable direct debit payments.
Obtain and record the ACH number or equivalent reference from each provider to support Treasury processes.
Ensure all ACH numbers and related details are accurately documented so the Treasury team can add them to their exception list as needed.
Perform accurate data entry and maintain up-to-date records of all provider communications, status updates, and completed conversions.
Follow up with providers as necessary to resolve issues, clarify information, and confirm successful setup of direct debit.
Work methodically through the list of approximately 1,000 providers, tracking progress and ensuring no accounts are missed.
Collaborate with internal teams, such as Treasury and Accounts Payable, to share information, address discrepancies, and support a smooth transition.
Maintain strict confidentiality and security of all financial and access credentials throughout the project.