Accounts Payable & Cash Receipts Specialist

Franklin Pierce University•Rindge, NH

2d•Onsite

About The Position

The Accounts Payable & Cash Receipts Specialist is responsible for accurately processing all accounts payable and cash receipts activity, managing vendor payments, reporting, year-end filing, and journal entries. This role also provides backup and assistance for payroll and other accounting functions as needed. The position requires strong attention to detail, organizational skills, and the ability to work independently and as part of a team in a professional office environment.

Requirements

Previous office experience of at least three to five (3-5) years in a similar position and office setting.
An Associates degree in Business Administration or relevant field or a combination of education and experience from which comparable knowledge and skills are acquired.
Proficient computer skills and the ability to use Microsoft Office Products.
Ability to adapt easily and quickly to software applications.
Good oral and written communication skills.
Attention to detail and accuracy.
Self-motivated.
Good customer service skills.
Ability to work independently, manage multiple tasks and deadlines, and be organized.
Ability to work with a multitude of people: students, peers, people from other departments, parents, etc.
Ability to remain professional and maintain confidentiality.
Ability to work well in a team environment that promotes inclusiveness and communication among team members.
Carry out all responsibilities and objectives in a professional manner.
Maintain professionalism when dealing with all staff and other customers.
Accept and render constructive criticism in a professional manner.
Adhere to the policies and procedures established by Franklin Pierce University.
Must successfully complete criminal background check.

Nice To Haves

Prior experience using the RAMP operating system or similar cloud-based A/P platform a plus.

Responsibilities

Processing of Accounts Payable invoices, statements and purchase orders.
Processing Accounts Payable weekly check run.
Reconciliation of Accounts Payable aging monthly.
Vendor maintenance.
W-9 and 1099 processing, maintenance and year end filing.
Journal entries related to corrections, deferrals and accruals.
Maintenance of AP related reports in Database (PO, Cash requirements, etc.).
Queries and miscellaneous analysis related to payable as needed on an ad hoc and regular basis.
Processing of advances, reimbursements and resolution of the advances remaining at month end with individuals.
Updating and testing of workflow and system documentation of processes.
Assisting with accounting and payroll functions when the need arises.
Record daily cash receipts.
Prepare daily cash deposit to bank via RDC.
Financial service window coverage and complete petty cash transactions.
Create, monitor, balance, and reconcile the deposits for the Student Financial Services area and Development department.
Maintain detailed entries into the pledge receivables schedule and reconcile same.
Analyze queries related to receivables on a regular and ad hoc basis.
Other duties as assigned.