Fiscal- Accounts Payable Bookkeeper

KCARC • Vincennes, IN

3d

About The Position

Perform accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions.

Requirements

• Possess ability to maintain flexible schedule to meet the demands of the department.
• Maintain good hygiene.
• Possess excellent research and writing skills.
• Possess the ability to communicate effectively both verbally and in writing.
• Possess the ability to use tact and empathy when dealing with people of varied backgrounds.
• Possess the ability to establish effective working relationships.
• Possess the ability to work independently and in a team environment.
• Be proficient in Windows and Microsoft Office products.
• Accept responsibility and demonstrate leadership.
• Be able to multitask effectively in a sometimes fast paced environment.
• High school diploma or equivalent.
• Three years of bookkeeping experience and/or equivalent training.

Nice To Haves

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Responsibilities

• Review and verify invoices and check requests.
• Sort, code and match invoices.
• Set invoices up for payment.
• Enter and upload invoices into Sage and Misys.
• Prepare and process payment reports.
• Prepare and perform check runs.
• Post transactions to journals, ledgers and other records.
• Reconcile accounts payable transactions.
• Prepare analysis of accounts as needed.
• Monitor accounts to ensure payments are up to date.
• Research and resolve invoice discrepancies and issues.
• Maintain vendor files.
• Correspond with vendors and respond to inquiries.
• Assist with month end closing.
• Provide supporting documentation for audits.
• Provide work schedules for Medicaid Cost Reports.
• Provide back-up documentation to Cost Accountant.
• Prepare breakdown of aged payables and verify with VP of Business and Finance or designee.
• Advise the VP of Business and Finance or designee of paperwork with discrepancies.
• Verify receiving logs with receipts from all plant; request revisions when needed and file.
• Verify cut-offs prior to closing/accrue outstanding production supplies and freight.
• Maintain expenses and current balances for fundraiser accounts.
• Monitor nightly back-ups for mainframe and Sage.
• Assist with Sage, Misys, and Mainframe back up as needed.
• All other duties as deemed necessary.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED