Accounts Payable - Bookkeeper

Homewood-Flossmoor High School District 233•Homewood, IL

4d•Onsite

About The Position

The Accounts Payable & Activity Accounts Bookkeeper supports the Business Office in ensuring district financial resources directly and efficiently reach the classroom. Primary responsibilities include Accounts Payable processing, Student Activity & Imprest Fund accounting, and maintaining full compliance with GAAP and district internal controls.

Requirements

Minimum associate's degree in Accounting, Business, or related field preferred.
Minimum of 2 years of Accounts Payable or fund accounting experience, preferably in a K-12 school environment.
Direct experience with Skyward Financial Management (School Business Suite) strongly preferred; high proficiency in QuickBooks, MS Excel, and Google Workspace.
Working knowledge of GAAP, 3-way matching workflows, segregation of duties, and internal controls over disbursements.
Excellent accuracy, sound judgment, strict confidentiality, strong organization, and the ability to meet concurrent deadlines.

Responsibilities

Execute 3-way matching (Skyward purchase order, receiving documentation, and vendor invoice) and verify account code allocations prior to payment processing.
Process vendor payment batches in Skyward Financial Management.
Reconcile p-card statements against physical itemized receipts and cardholder logs before preparing batch clearance entries in Skyward.
Issue cash advances, verifying itemized receipts and cash returns prior to disbursement clearance.
Manage stale check reissuance and ensure annual compliance with State Unclaimed Property reporting.
Perform deposit accounting and monthly bank reconciliations for Imprest, Special District, and Student Activity accounts.
Maintain Student Activity accounts in QuickBooks, generating and distributing monthly financial reports to coaches and sponsors.
Reconcile monthly Student Activity balances in QuickBooks against Skyward general ledger control accounts.
Enforce Vendor Master File controls in Skyward, including W-9 collection and dual-authorization verification to prevent duplicate or unauthorized vendors.
Prepare, review, and issue annual 1099 filings across all systems and funds.
Maintain safe balances and manage event cash banks under strict dual-custody procedures.
Support parent/student fee inquiries, processing student refunds and account updates for withdrawals and early graduates.
Assist in the annual preparation of audit materials and schedules for external auditors.
Provide backup support for Free & Reduced lunch application processing, Campus Store operations, and payroll processing as requested.
Perform other duties as assigned by the Chief School Business Official or Office Manager.