Accounts Payable

Singer Industrial•Sioux Falls, SD

12h•$22 - $26

About The Position

The primary responsibility for the Accounts Payable position is to assist in the efficient operations of the A/P department and to facilitate prompt and accurate accounting practices. Exemplify DFP standards through excellent communication and customer service for both internal staff and outside vendors.

Requirements

Experienced with Microsoft Outlook, Word, & Excel
Detail Oriented
Excellent Communication Skills (Verbal & Written)
Excellent Customer Service Skills
Ability to Work in Group Setting with Minimal Supervision
Motivated Self –starter
Must be able to lift 40 lbs.

Responsibilities

Accurately vouch non-trade invoices, ensuring proper coding, approval, terms, and supporting documentation.
Verify pricing, quantities, freight charges, and tax information prior to voucher creation.
Convert purchase orders to vouchers, ensuring consistency between PO, packing slip, and invoice.
Review vendor statements regularly and reconcile discrepancies with unpaid invoices.
Maintain complete and organized vendor files, including W-9s, credit applications, correspondence, etc.
Communicate professionally with vendors to resolve billing issues, request missing documentation, etc.
Prepare A/P checks for printing, sorting, stuffing, and mailing according to weekly check run procedures.
Assist with electronic payment processing (ACH, credit cards) when applicable.
Monitor due dates to ensure invoices are paid within terms and avoid late fees.
Open, sort, and distribute incoming mail daily.
Route intercompany and branch paperwork to appropriate recipients in a timely manner.
File packing lists, paid invoices, unpaid invoices, and other supporting documents according to retention policies.
Identify invoices subject to Use Tax and apply proper tax coding in accordance with company and state guidelines.
Assist with year-end reporting requirements as needed (e.g., vendor confirmations, document pulls).
Issue purchase orders for non-inventory purchases following approval guidelines.
Provide excellent customer service to internal teams and external vendors through timely communication and follow-up.
Cross-train in all Accounts Payable functions to provide departmental coverage during absences.
Assist with process improvements and recommend efficiencies where appropriate.
Other duties as assigned by Management.