Accounts Payable Associate, 24 Hours, 1st Shift, Finance Department

Day Kimball Healthcare • Putnam, CT

11d • $22 - $31 • Onsite

About The Position

Day Kimball Health is seeking an Accounts Payable Associate to join its Finance department in Putnam, Connecticut. This role supports day-to-day cash activity and accounts payable operations for both the Hospital and the Medical Group, working under the guidance of the Accounts Payable Supervisor. The Associate handles cash transactions, including wires and transfers; maintains cash ledgers; matches invoices to purchase orders; and processes Philanthropy check requests. The position is scheduled for 24 hours per week on the day shift.

Day Kimball Health is a nonprofit healthcare provider serving Northeastern Connecticut. The organization describes a supportive, inclusive workplace focused on community-driven healthcare, employee growth, and professional development.

Requirements

• High school diploma required.
• Basic accounting experience required.
• Strong attention to detail and ability to analyze data and detect errors in routine work.
• Ability to properly and consistently apply financing policies related to A/P preparation.
• Exposure to computer-based accounts payable expense distribution requirements.
• Excellent interpersonal communication skills.
• Computer skills including Microsoft Word, Excel, Access, and mainframe system entry.
• Ability to read and understand instructions and safety rules, and write reports with proper format, punctuation, spelling, and grammar.
• Ability to speak with poise, voice control, and confidence, using correct English and a well-modulated voice.
• Ability to perform arithmetic operations, including calculations involving American monetary units, ratios, rates, and percentages, and interpret bar graphs.
• Ability to maintain confidentiality in a professional manner.
• Ability to communicate and interact with patients and customers of all ages and use resources to accommodate cultural needs such as dietary, religious, and language needs.

Nice To Haves

• Associate’s degree in Accounting preferred.

Responsibilities

• Maintain the Hospital and Medical Group cash ledgers.
• Prepare the daily cash sheet for the CFO, including total daily deposits, items to be paid, checks issued but not mailed or not funded, and a list of checks being held.
• Review all cash accounts daily and reconcile them to the bank balance.
• Prepare deposits by payer, process remote deposits to the operating account, and maintain an electronic record of every ACH, wire payment, and remote deposit.
• Back up the Accounts Payable Supervisor on bank transfers and wires for the Hospital and Medical Group, and process monthly wires on their due dates.
• Process daily ACH batches for insurance (dental) claims.
• Enter Philanthropy invoices, process Philanthropy checks, and request funding from the Accounting Manager.
• Prepare the McKesson Drug invoice reconciliation and work the un-invoiced receipt report.
• Track auto withdrawals from the AP account to confirm an invoice exists, mark them paid in AP, and maintain a spreadsheet of assigned “pseudo” check numbers by vendor.
• Assist with accounts payable by matching invoices to purchase orders and reporting discrepancies to the AP Coordinator.
• Respond to internal and external correspondence.
• Complete special accounting projects as required.
• Maintain and improve job-specific competencies, participate in continuous quality improvement activities, and remain flexible in work schedule to support the department and hospital mission.
• Follow department and hospital procedures and policies, including fire safety, hazardous communication, standard precautions, infection control, and general safety.

Benefits

• Earned Time Off, including vacations and paid holidays
• Sick time
• Paid sick leave
• Medical, dental, and vision insurance
• Health Savings Account (HSA) and Flexible Spending Account (FSA)
• Prescription drug coverage
• 401(k) retirement plan with eligible employer contributions
• Life insurance
• Short-term and long-term disability insurance
• Critical illness and accident insurance
• Educational assistance and student loan reimbursement up to $2,500 per fiscal year for employees scheduled 20–35 hours per week
• Shift differentials for eligible evening, night, and weekend shifts
• Pay-for-performance opportunities
• Career growth, leadership development, and mentorship
• Pet insurance
• Employee wellness programs, recognition events, and Food Truck Fridays
• Weekly pay

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED