Finance & Accounting - Accounts Payable Associate

Willowdale Asset Management•Charlotte, NC

2d•Onsite

About The Position

Empire Homes is seeking an Accounts Payable Associate for its Charlotte Home Office. The role performs accounting and clerical tasks related to maintaining and processing accounts payable transactions to support effective, efficient, and accurate financial and administrative operations. The associate also manages company credit card statements and utility invoices, maintains accurate supporting records, and assists with closing and audit activities.

Responsibilities

Review invoices for appropriate documentation and approval before entering them into the accounting system.
Sort and distribute incoming accounts payable mail.
Prioritize invoices according to payment terms.
Process check requests.
Match invoices to checks, obtain necessary signatures, and distribute checks.
Conduct 1099 maintenance and manage required documents.
Respond to vendor inquiries.
Maintain and update vendor insurance certificates, including Workers’ Compensation, General Liability, and Auto.
Reconcile vendor statements, research discrepancies, and make corrections.
Assist with month-end closing activities and run required reports.
Maintain files and documentation accurately and thoroughly in accordance with company policy and accepted accounting practices.
Assist with audit tasks.
Attend in-office meetings, collaborate face-to-face with coworkers, and be punctual, regularly present, and available for office-related projects and tasks.
Assist with other projects as needed.
Manage and reconcile company credit card statements, ensuring expenses are properly coded and allocated.
Process and track utility invoices to ensure timely payments and accurate ledger entries.
Maintain accurate records of credit card transactions and utility payments for audit purposes.