Accounts Payable Associate

Nature's Bakery•Pasadena, CA

25d•Onsite

About The Position

The AP Associate performs critical duties to ensure timely payment of purchases incurred by Nature’s Bakery. The ideal candidate has strong verbal and written comunication skills. The candidate should also be able to quickly and accurately enter data into the ERP system and MS Excel. The successful candidate is also able to perform research, when necessary, to determine the most appropriate business partner to communicate with regarding issues relating to invoices, vendor set-up, and any other questions that arise during the procure-to-pay process.

Requirements

3+ years of experience as an A/P Associate or similar position
Knowledge and experience working with Coupa
Knowledge and experience working with SAP S/4HANA or a cloud-based ERP system that is similar in size and capability
Basic proficiency in MS Excel with some familiarity of pivot tables, simple formulas, and ERP exports

Nice To Haves

Preference given to candidates with an Associate degree in Business and or Accounting

Responsibilities

Review all invoices for assigned vendors to ensure that we have appropriate documentation and approval prior to payment.
Accurately enter vendor invoices and credits.
Review vendor statements for inaccuracies, missing invoices, and credits.
Compare PO, receiving documents, and invoices to ensure purchases have been authorized.
Knowledge of general ledger codes to follow up with purchaser in case of discrepancy.
Communicate with vendors regarding payment amounts via email/phone and send remittances via email.
Audit and review vendor accounts, verifying receiving dates and documenting chain of custody and date of service for incoming products and services.
Maintains all accounts payable reports, spreadsheets, and corporate accounts payable files.
Assists in any physical filing and maintains electronic records.
Prepares accruals each period.
Prepares analysis of accounts, as required.
Works with the team to perform work-flow analysis and suggests improvements.
Verify payment methods, track any changes, and escalate any suspected fraudulent activity to Supervisor.
Performs other tasks as assigned by Supervisor or Financial Leadership Team.
Excellent verbal communication skills
Must be able to communicate on difficult issues that could result in an impasse with vendors.
Excellent written skills
Must be able to draft emails and communicate softly and respectfully while maintaining assertiveness.
Must be able to independently discern when written or verbal communication is best.
Entrepreneurial mindset and willingness to embrace change within assigned functions and participate in change management discussions