Accounts Payable Associate

BRAD HALL COMPANIES • Phoenix, AZ

18d • Onsite

About The Position

The Accounts Payable Associate manages full-cycle payables, processing vendor invoices accurately, coding them to the general ledger, and ensuring timely payment. The role supports the company’s financial health, vendor relationships, and accounting process improvements. It is based in an office setting in Phoenix, Arizona, and involves negligible travel.

The associate enters invoice data into NetSuite and matches invoices with purchase orders, bills of lading, customer records, and other supporting documentation. They investigate discrepancies with internal departments, communicate professionally with vendors, and assist Accounting Management with special projects, financial data analysis, and workflow improvements. Duties and responsibilities may change, and reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Requirements

• Experience with accounts payable and financial systems.
• Meticulous attention to detail.
• Strong communication and problem-solving skills.
• A proactive mindset and interest in continuous learning and process optimization.
• Ability to work independently and collaboratively in a team environment.
• Ability to be self-motivated, maintain a positive approach, and act professionally with employees, vendors, clients, and business partners.
• Strong organizational and time-management skills.
• High school education level.
• Ability to sit and stand for extended periods, move around office and customer sites, climb stairs and ladders, kneel, bend, stoop, and lift up to 25 pounds.

Nice To Haves

• NetSuite experience.
• Bachelor’s degree in Accounting.
• Experience in the lubricant, fuel, or transportation industry.

Responsibilities

• Manage full-cycle accounts payable and process vendor invoices accurately and promptly.
• Analyze and code vendor invoices to the general ledger, matching them to purchase orders, bills of lading, customer records, and supporting documentation.
• Enter invoice data into NetSuite.
• Investigate and resolve discrepancies in coordination with internal departments.
• Maintain professional vendor relationships through clear communication and reliable payment cycles.
• Assist Accounting Management with special projects and process improvements.
• Identify opportunities to streamline systems, tools, and workflows.
• Support ad hoc projects and analyze financial data as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED