Accounts Payable Associate

Charter Impact • Los Angeles, CA

25d • $20 - $23 • Remote

About The Position

The Accounts Payable Associate provides front-line support to Charter Impact clients through multiple communication channels, resolving accounts payable issues using detailed instructions, established procedures, and prescribed guidelines. The role requires an upbeat, customer-service-oriented professional who can work collaboratively with clients and colleagues.

The Associate documents information for new vendors; processes invoices promptly; determines general ledger accounts; requests and maintains distribution codes and vendor files; processes weekly check runs; and monitors electronic files for audit-trail purposes. The position is remote and limited to candidates based in AZ, CA, CO, CT, ID, IL, MI, NV, OR, SD, TX, UT, and/or WA.

Requirements

• High school diploma and two years of related experience, or a bachelor's degree in business administration, accounting, public administration, or a related field from an accredited college or university.
• Knowledge of financial and accounting record-keeping purposes, methods, and practices.
• Knowledge of basic accrual accounting principles and procedures.
• Knowledge of Microsoft Excel.
• Knowledge of proper English usage and grammar.
• Ability to work in a team environment, adapt to change, and communicate clearly and professionally.
• Ability to learn rules, regulations, and technical procedures for processing payments for nonprofit organizations and charter schools.
• Strong attention to detail and ability to maintain a zero-error environment.
• Ability to understand and carry out directions independently and communicate effectively orally and in writing.
• Ability to perform arithmetic calculations accurately and rapidly; prepare accurate financial reports and summaries; and identify and correct errors in mathematical computations and financial documents.
• Ability to establish and maintain effective working relationships with clients and Charter Impact staff.

Nice To Haves

• Accounts payable experience is preferred.
• Intermediate or advanced Microsoft Excel skills are highly desired.
• Experience with Sage Intacct or similar nonprofit accounting systems is a plus.

Responsibilities

• Perform accounts payable duties accurately and promptly to maintain positive vendor relationships.
• Ensure invoices are approved by appropriate client personnel as a first line of internal control.
• Verify cash availability and select payments.
• Void checks, reissue payments, and reverse invoices as necessary.
• Prepare rush payments.
• Enter invoice data accurately and assign general ledger codes for multiple entities.
• Generate accounts payable aging reports and send them to clients as needed.
• Generate weekly check registers and send them to clients.
• Maintain recurring payment schedules and leases and ensure timely payment.
• Notify clients of vendor discrepancies and credit memos and ensure client follow-up.
• Follow up with clients on stale or outstanding checks as needed.
• Allocate health benefits and other split expenses and record expenses by location.
• Resolve client and multi-entity inquiries and discrepancies promptly, including email and phone correspondence.
• Generate use tax reports and submit them to the Accounts Payable Analyst.
• Research and respond to internal and external inquiries related to accounts payable and expense reports.
• Assist with special projects and year-end audit schedule preparation.
• Perform work accurately and according to instructions from the supervisor and/or client.
• Meet deadlines with minimal supervisor follow-up.
• Support continued process improvement and increased client efficiency using current industry developments and technology.
• Perform other duties as assigned.

Benefits

• Medical, dental, vision, and life insurance.
• 401(k) with company match.
• 11 paid company holidays and a winter break from Christmas Day through New Year's Day.
• Employee Referral Bonus Program.
• Annual discretionary bonus opportunity.
• Company-issued laptop and accessories, including a mouse, keyboard, and monitor.
• Frequent virtual and in-person team-building events.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED