Accounts Payable Associate

Aston Carter•Lincolnshire, IL

8d•$22 - $26•Hybrid

About The Position

The Accounts Payable Associate supports all aspects of the accounts payable function, ensuring invoices and payments are processed accurately and on time while maintaining strong vendor relationships. The role supports the company’s mission to deliver high-quality products and responsive customer support at a globally competitive cost, particularly in a fast-paced industrial manufacturing environment. The position is based in Lincolnshire, Illinois. It operates in a corporate office physically attached to a production area. The role is onsite for the first month, followed by an evaluation for a hybrid schedule with remote work on designated weekdays. The Associate reports to the Accounts Payable Manager, works with two other accounts payable team members, and frequently collaborates with sales, shipping, and customer service. The team and culture emphasize collaboration, responsiveness, accountability, and continuous improvement. This is a contract-to-hire position. The stated pay range is $22.00–$26.00 per hour; individual compensation depends on qualifications, skills, relevant experience, job knowledge, location, internal equity, and other job-related factors. If eligible, benefits for this temporary role may include medical, dental and vision coverage; critical illness, accident and hospital coverage; a 401(k) retirement plan with pre-tax and Roth contributions; voluntary life and AD&D insurance; short- and long-term disability; an HSA; transportation benefits; an Employee Assistance Program; and time off or leave such as PTO, vacation, or sick leave. Eligibility and terms may vary.

Requirements

Associate degree or equivalent professional experience in a related field.
The posting states “13 years” of previous accounts payable experience; the stated experience requirement is ambiguous as written.
Experience handling direct invoices for manufactured goods and products, preferably in an industrial or manufacturing setting.
Proficiency in accounts payable data entry, with accuracy and attention to detail.
Ability to consistently meet deadlines and manage multiple tasks effectively.
Strong organizational skills and ability to follow through on tasks and objectives.
Ability to work collaboratively as part of a team and independently with minimal micromanagement.
Strong written and oral communication skills in English for interacting with vendors and internal stakeholders.
PC proficiency, including working knowledge of Microsoft Office, particularly Excel.
Basic knowledge of accounting principles and terminology relevant to accounts payable.
Ability to build and maintain effective partnerships with vendors and internal departments.

Nice To Haves

The posting states “15 years” of accounts payable experience is highly valued, especially in a manufacturing or industrial products environment; the stated experience is ambiguous as written.
Experience using SAP for accounts payable processing is strongly preferred.
Experience with Great Plains or similar ERP/accounting systems may be considered when accounts payable experience is strong.
Background in manufacturing environments involving industrial products such as hydraulic valves, liftgate or farm equipment components, or industrial pumps.
Ability to manage an accounts payable inbox, respond to vendor inquiries, and handle statement reconciliations and dispute resolution.
Self-motivated, proactive, and willing to learn and adapt to established processes and systems.
Comfort working in a highly accountable environment where accuracy, responsiveness, and ownership are expected.
Experience level aligned with hands-on accounts payable responsibilities; the posting says candidates should not be overqualified for the role.

Responsibilities

Review and enter vendor invoices accurately and promptly, including coding invoices, matching purchase orders and tickets, and obtaining required approvals.
Verify processed work by checking entries and comparing system reports with balances.
Reconcile vendor statements monthly and resolve discrepancies.
Respond professionally and promptly to vendor inquiries by email and phone regarding payment status, invoice issues, and other questions.
Research invoice discrepancies, such as price or quantity mismatches, identify root causes, and implement solutions.
Send vendors remittance information weekly after payments are processed.
Follow accounts payable policies and procedures, including new-vendor approval and invoice-processing standards.
Maintain accurate, organized, and current accounting files and documentation.
Provide daily team coverage to ensure critical accounts payable tasks are completed on schedule.
Assist with reporting, month-end preparation, accruals, and the accounting close process.
Support audits by gathering and providing requested documentation and backup.
Assist management with identifying and resolving accounts payable process and system issues.
Drive continuous improvement in the efficiency and effectiveness of daily accounts payable activities.
Collaborate with sales, shipping, customer service, and other colleagues to resolve issues and support business operations.
Perform other accounts payable and related duties as assigned to support the finance function.