Accounts Payable Associate

Cohen & Co • Deer Park, IL

13d

About The Position

The Accounts Payable Associate reviews, verifies, and records vendor invoices; maintains vendor and financial records; resolves invoice discrepancies and vendor inquiries; and processes checks, special payment requests, and ACH payments. The role supports annual reporting, including 1099 preparation, and assists with account reconciliations and documentation. It also involves coordinating with accounting and finance colleagues, communicating with clients and vendors, and identifying opportunities to improve processes and efficiency.

Cohen & Co describes its culture as inclusive and growth-oriented, grounded in a principle of putting people first. The firm offers a comprehensive and competitive Total Rewards package, with options intended to suit employees’ needs.

Requirements

• At least one year of accounts payable or banking/financial services experience.
• Proficiency in Microsoft Office, particularly Excel.
• Strong organizational and time management skills, including the ability to meet deadlines.
• Excellent attention to detail and problem-solving abilities.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively.

Nice To Haves

• Associate’s degree or equivalent experience.
• Real estate experience.
• Experience with accounting or accounts payable software such as Yardi, Bill, Expensify, or similar systems.

Responsibilities

• Review, verify, and record vendor invoices accurately and promptly.
• Maintain organized, current financial records, including vendor setup.
• Research and resolve invoice discrepancies and vendor inquiries.
• Issue, reissue, and distribute checks, and process special payment requests as needed.
• Process and record ACH payments.
• Ensure compliance with internal controls and firm policies.
• Support annual reporting processes, including 1099 preparation.
• Assist with account reconciliations and preparation of documentation.
• Maintain accurate accounts payable files and supporting documentation.
• Coordinate with the broader accounting and finance teams.
• Communicate professionally with clients and external vendors.
• Balance multiple priorities while maintaining strong organization and time management.
• Identify opportunities for process improvements and increased efficiencies.

Benefits

• Comprehensive and competitive Total Rewards package.
• Time off outside standard PTO to give back to the community and recharge.
• Annual discretionary merit increases and bonuses.
• Talent development resources and growth opportunities.
• Equal opportunity employer that values diversity of thought and background.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree