Accounts Payable Associate

Cook Systems•Memphis, TN

2d•Hybrid

About The Position

COOK SYSTEMS has an immediate need for a Accounts Payable Associate. The Accounts Payable Associate is responsible for the accurate and timely receipt, processing, and entry of invoices, disbursements, and financial adjustments in accordance with established weekly deadlines. This role performs detailed research to ensure the accuracy and integrity of all accounts payable transactions while maintaining strict adherence to internal controls.

Requirements

Strong understanding of general arithmetic and the ability to communicate clearly and professionally, both verbally and in writing.
Working knowledge of data processing systems and computerized accounts payable functions.
Thorough understanding of accounts payable procedures, controls, and best practices.
General knowledge of 1099 documentation and compliance requirements.
High proficiency in Microsoft Word and Excel (Windows-based).
High school diploma or GED required.
Minimum of three (3) years of clerical experience, including at least one (1) year of direct accounts payable experience.

Responsibilities

Receive, open, review, date, and stamp daily invoices, check requests, and expense reports for NEO and associated regions.
Communicate regularly with vendors and internal employees to clarify invoice coding, discrepancies, and charges, ensuring accurate expense allocation.
Maintain a high level of concentration while strictly adhering to and enforcing internal controls related to the disbursement cycle; recommend process improvements to enhance accuracy and security.
Accurately key invoices into the financial system, including alphanumeric data such as invoice numbers, dates, amounts, vendor information, and descriptions, while ensuring confidentiality.
Prepare and enter financial adjustments, including voided checks, credit memos, and other required system corrections, utilizing sound accounting knowledge to ensure accuracy.
Conduct research and analysis to validate account entries and resolve discrepancies.
Provide responsive customer service to vendors and internal departments.
Assist with check matching, mailing, and special handling processes as needed.
Perform all duties within a structured office environment with standard lighting and climate conditions.