Accounts Payable Associate

Aston Carter•Flower Mound, TX

2d•Onsite

About The Position

The Accounts Payable Associate processes high volumes of vendor invoices accurately and on time, resolves discrepancies, and supports a collaborative accounts payable team in a growing, publicly traded organization. This role offers strong opportunities for cross-training and professional growth within the accounts payable function.

Requirements

Proven experience processing a high volume of invoices, including paying at least 500 invoices weekly.
Hands-on accounts payable experience, including invoice processing and payment execution.
Experience working with purchase orders and resolving purchase order-related discrepancies.
Proficiency in invoice coding and basic accounting concepts related to accounts payable.
Experience with three-way matching of purchase orders, receipts, and invoices.
Strong Microsoft Excel skills for tracking, organizing, and reconciling accounts payable data.
Proficiency with Microsoft Outlook for professional email and calendar management.
Effective vendor communication skills via email and phone, with the ability to resolve issues professionally.
Strong attention to detail and accuracy when processing invoices and payments.
Ability to work efficiently in a fast-paced, high-volume environment.

Responsibilities

Pay vendors accurately and on time by monitoring and acting on discount opportunities.
Verify vendor federal ID numbers and ensure all required documentation is complete and accurate.
Schedule and prepare checks and other payments in accordance with internal procedures and deadlines.
Process and code invoices, ensuring proper general ledger coding and adherence to company policies.
Perform three-way matching of purchase orders, receipts, and invoices to validate accuracy before payment.
Identify, research, and resolve purchase order, contract, invoice, or payment discrepancies in a timely manner.
Ensure credit is received for outstanding memos and track resolution of any credit-related issues.
Reconcile accounts payable transactions and assist with month-end reconciliation activities as needed.
Communicate with vendors via email and phone to address questions, resolve issues, and maintain positive relationships.
Use Microsoft Excel and Outlook daily to track invoices, manage communications, and support reporting needs.
Collaborate with supervisors and team members to support cross-training and continuous process improvement within the accounts payable team.