Accounts Payable Associate

Minaris • Allendale, NJ

12d

About The Position

The Accounts Payable Associate assists the Finance/Accounting Department with day-to-day activities, including invoice processing, vendor account maintenance and reconciliations, month-end close support, and audit requests. The position operates in a professional office environment within a manufacturing operations plant and works with a team and clients. The role requires compliance with applicable quality requirements and FDA and worldwide quality and compliance regulations, as well as attendance at required training.

The role is sedentary, with occasional movement and handling of objects. The work environment includes standard office equipment and moderate manufacturing-facility noise. The position may involve exposure to infectious materials, gases, corrosive chemicals, and liquid nitrogen; proper personal protective equipment and universal precautions are required when handling relevant materials.

Requirements

• High school graduate or equivalent.
• 1–3 years of related accounting clerical duties.
• Relevant IT skills, including the ability to work with NetSuite and Excel.
• Strong attention to detail.
• Ability to think strategically and tactically.
• Strong collaborative and influencing skills, with the ability to work well in a cross-functional, matrixed environment.
• Analytical and problem-solving skills.
• Strong written and oral communication skills.
• Ability to multitask and work as part of a team.
• Flexible and able to adapt to company growth and evolving responsibilities.
• Ability to work during weekends and holidays, and as required by the company.
• Ability to work in a team-oriented environment and with clients.
• Ability to meet the physical requirements of the role, including sitting for most of the time, occasional walking or standing, moving, stretching, stooping, reaching, and using hands and fingers to operate office equipment.
• Ability to occasionally exert up to 50 pounds of force, or a negligible amount of force frequently, to move objects.
• Vision sufficient to read materials and ability to communicate and exchange accurate information in person and by telephone.
• Ability to use proper personal protective equipment and universal precautions when handling relevant specimens and materials.

Nice To Haves

• Accounting major or graduate preferred.

Responsibilities

• Perform accounting and clerical functions to support accounting personnel.
• Assist with obtaining purchase order and invoice approvals.
• Review invoices against purchase orders for accuracy and follow up as necessary.
• Code and process vendor invoices accurately and on time.
• Follow up with vendors regarding invoice discrepancies.
• Maintain accurate and thorough vendor files.
• Perform monthly vendor statement reconciliations.
• Assist with month-end close, including monthly recurring transactions and accruals.
• Assist with internal and external audit requests.
• Respond to ad hoc requests.
• Maintain compliance with applicable quality requirements and FDA and worldwide Quality & Compliance regulations.
• Attend required Quality & Compliance training.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED