Accounts Payable Associate

The Poole and Kent Corporation•Baltimore, MD

12d•$50,000 - $58,000•Onsite

About The Position

The Accounts Payable Associate processes invoices and maintains accounting records. The role computes, classifies, and records numerical data to keep financial records complete, and performs routine calculating, posting, and verification duties to ensure vendors are paid accurately. The position supports the Controller, CFO, and the Company’s finance and accounting activities.

Requirements

One to three years of related professional cost accounting experience.
General accounting fundamentals and concepts.
Strong understanding of related accounting practices and procedures.
Advanced working knowledge of accounting systems software and experience with accounting software.
Two to five years of experience in an administrative job supporting management.
Working knowledge of federal, state, and city regulations and guidelines.
Proficiency in Microsoft Office applications, particularly Microsoft Outlook and Excel.
Ability to communicate effectively with various departments and outside vendors.
Strong attention to detail and time-management abilities.
Ability to compile and analyze data and solve problems.
Ability to build positive working relationships with employees and management at multiple levels.
Integrity, honesty, professionalism, and appropriate care in handling sensitive and confidential information.
Ability to communicate effectively in English and collaborate with customers, employees, unions, government agencies, vendors, suppliers, and other contractor organizations.

Nice To Haves

Bachelor’s degree in Accounting, Business Administration, or Construction Management.
Cost accounting experience in the construction industry.
Accounts payable experience.
Payroll experience.

Responsibilities

Compute, classify, record, and verify numerical data for accounting records.
Match vendor invoices with purchase orders and packing slips when applicable.
Scan invoices with issues, route them to the appropriate party, and follow up to resolve open issues.
Receive vendor invoices by email, route them to the appropriate party, and follow up to resolve open issues.
Enter invoices into accounting software and generate payment lists for approval.
Track tax-exempt certificates.
Organize and maintain accounts payable records.
Assist the Controller with accounts payable accruals at month-end.
Close the accounts payable cycle in a timely manner to support monthly accounting close.
Assist with internal and external audits by handling accounts-payable-related requests.
Obtain vendor statements and reconcile open payables against vendors’ open receivable statements.
Support the CFO and Controller in finance and accounting activities, escalating critical or sensitive issues to senior leadership with recommendations for resolution.