Accounts Payable Associate

Ecolab•Plano, TX

5d•$29 - $34•Onsite

About The Position

Accounts Payable Associate for Ovivo Electronics USA your primary duties will be to handle Accounts Payable and other General Accounting tasks. WHAT YOU WILL DO: Create/maintain vendor records; ensure the proper documentation is kept on file. Assist in account 1st and 2nd verification for vendors and customers with team. Work closely with Purchasing, Shipping/Receiving, and others within the organization to obtain proper approvals prior to vouching or paying vendor invoices. Code, vouch, post, and pay vendor and/or intercompany invoices in ERP system (Syteline). Ensure all documents relating to the above are scanned and verified. Process the payments to Vendors in time based on the due day on AP aging report via ACH/Wire/Check, and record the payment transactions in ERP system (Syteline) Monitor and complete the bank payment verification such as positive pay and check verification report Support the monthly close process and JEs Reconcile AP accounts to the sub-ledger on a monthly basis. Enter and reconcile Concur/company credit card transactions, as assigned. Duties may include handling inter-company transactions (ICPOs & bill backs). Provide audit-related information, as needed. Process and reconcile company credit card transactions, including credit card processing and related documentation. Review Concur expense reports and perform the expense journal entries on a timely basis inclusive of project expense allocations. Research and analyse problems and follow up on any related inquiries. Other duties as assigned. Perform all work in accordance with established safety procedures.

Requirements

Two years accounting experience, preferably in a manufacturing or construction environment.
Proficiency in Word, Excel, Adobe application programs.
Ability to learn company standard software.
Ability to understand and apply basic mathematical concepts such as addition, subtraction, multiplication, and division.
Basic knowledge of accounting rules and regulations.
Ability to pay attention to detail, multi-task and prioritize as required.
Self-starter and be able to work under pressure to meet deadlines.
No immigration sponsorship available for this position

Nice To Haves

Associate or Bachelor’s Degree from a college or university preferred; however, experience and skills will be considered.
Experience with Concur, Syteline, or equivalent software
Ability to apply principles of logic to daily routine practical problems.
Ability to make decisions requiring the use of different variables applied to standard situations.

Responsibilities

Create/maintain vendor records; ensure the proper documentation is kept on file.
Assist in account 1st and 2nd verification for vendors and customers with team.
Work closely with Purchasing, Shipping/Receiving, and others within the organization to obtain proper approvals prior to vouching or paying vendor invoices.
Code, vouch, post, and pay vendor and/or intercompany invoices in ERP system (Syteline).
Ensure all documents relating to the above are scanned and verified.
Process the payments to Vendors in time based on the due day on AP aging report via ACH/Wire/Check, and record the payment transactions in ERP system (Syteline)
Monitor and complete the bank payment verification such as positive pay and check verification report
Support the monthly close process and JEs
Reconcile AP accounts to the sub-ledger on a monthly basis.
Enter and reconcile Concur/company credit card transactions, as assigned.
Duties may include handling inter-company transactions (ICPOs & bill backs).
Provide audit-related information, as needed.
Process and reconcile company credit card transactions, including credit card processing and related documentation.
Review Concur expense reports and perform the expense journal entries on a timely basis inclusive of project expense allocations.
Research and analyse problems and follow up on any related inquiries.
Other duties as assigned.
Perform all work in accordance with established safety procedures.

Benefits

medical
dental
vision
life insurance
accident insurance
critical illness insurance
hospital indemnity insurance
auto insurance
home insurance
pet insurance
identity theft protection
short-term and long-term disability
401k
pension plans
retirement health care benefits
short-term incentives
vacation (12 days)
holidays
parental leave
employee stock purchase plans (Full-Time Associates)
discount on day care services and caregiver services
adoption assistance
group legal services
employee assistance program
employee discount program
education assistance program
on-Site childcare and fitness facilities may be available at select Ecolab locations.